Clinical Department Coordinator - The Moore Center

Position Summary: Oversee and coordinate the Human Rights Committee (HRC) processes to ensure compliance with Federal and State regulations that protect the rights, wellbeing and safety of the individuals we serve.  Provide administrative funding operations to all branches of the Clinical Department.  Collaborate with operations team to ensure efficient fiscal functioning and reporting that can be modified as systemic changes occur.

Essential Responsibilities HRC:

·         Exhibit high level of confidentiality with access to client health information.

·         Exhibit excellent organizational and accuracy skills

·         Facilitate correspondence with internal and external entities, including vendor agencies, other contracted behavioral health professionals and evaluators, case management and guardians and committee.

·         Collect behavioral plans and supporting health documentation between vendor agency, case management and HRC members

·         Maintain databases to track timelines, specific reportable data and compliance

·         Prepare and schedule for monthly committee meetings, facilitate, take minutes and follow up with requests for action items

·         Provide monthly data to internal Quality and Compliance Coordinators

·         Support Participant Safeguard Management per DAADS

·         Facilitate documentation flow for Community of Practice

·         Participate in the hiring process for Clinical Services to ensure documentation and scheduling is efficient and timely

·         Ability to work from office or remotely after initial training period and face-to-face interaction are essential job functions

·         Other duties and responsibilities as assigned by the supervisor

Essential Responsibilities Include: SSL Funding Administrative Operations

Specialty Services:

·         Establish and maintain an understanding of alternative funding sources, including private insurance, Medicaid, Medicare

·         Track funding requests for new and expiring approvals though Excel database, AWARDS software, MMIS and NH Easy platform as needed.

·         Identify late approvals and collaborate internally to support communication ensure timely requests for approvals.

·         Share tracking information with internal stakeholders and collaborate on approval resolutions.

·         Support clinicians in communications for smooth funding workflow.

·         Assign quality assurance markers to ensure best practice guidelines and timely outcomes

·         Capacity to cross train with billing staff for SSL to support system understanding and coverage.

 Moore Clinical Services Team Project Support:

·         Develop collaborative relationships with internal Business Office to synchronize invoicing for Moore Clinical Services

·         Design and implement synchronized funding/invoicing procedures to be used with NH AA for Moore Clinical Services

·         Coordinate funding and provision of services to improve efficient utilization of qualified clinicians

·         Provide training for and communication with SC Agencies for collaboration of statewide clinical services

·         Collaborate with and maintain an understanding of internal service providers workflows: including the Behavioral Specialists, Therapists, Local Risk Team, Community of Practice.

·         Perform data analysis/entry and report configuration

·         Scheduled attendance in the office for face-to-face interaction are essential job functions.

·         Remote work maybe approved following initial training and competency review.

·         Other duties as assigned by supervisor