Clinical Nutrition Consulting Remote Business Office Manager - CJL Consulting Services

About Us: At Clinical Nutrition, we are dedicated to empowering individuals and organizations with expert nutritional advice and solutions. Our mission is to provide personalized, science-backed nutrition consulting services that promote healthier lifestyles and improved well-being for our customers and residents. We are a passionate team committed to making a positive impact through nutrition.

Position Overview: At Clinical Nutrition, we lead with our mission and the highest level of integrity. We are seeking a detail-oriented and proactive Remote Business Office Director to oversee and streamline our administrative and operational functions. This role is crucial in supporting our team and ensuring the smooth day-to-day operations of our nutrition consulting service. The ideal candidate will have a strong background in office management, excellent organizational skills, and the ability to work independently in a remote setting.

Key Responsibilities:

• Timely management of daily administrative tasks including scheduling, email correspondence to staff, vendors and our partners, and document management.

• Regular development of high level presentations to the CEO.

• Staff recruiting, onboarding, and HR related duties as required.

• Oversee employee onboarding processes and scheduling and education, ensuring a seamless and professional experience.

• Experience with HIPPA and managing EMR access for risk management, cyber security, and federal and state regulations for compliance.

• Ability to create and modify job descriptions as needed.

• Coordinate with the consulting team to manage appointments, meetings, and follow-ups.

• Maintain and update client records, ensuring accuracy and confidentiality.

• Prepare and manage invoices, track expenses, and assist with budgeting and financial reporting.

• Develop and implement office policies and procedures to enhance efficiency.

• Assist in the preparation of reports and presentations for internal and external use.

• Handle customer inquiries and resolve issues in a timely and professional manner.

• Support marketing and business development efforts, including social media and content creation.

• Any other administrative duties as tasked.

Qualifications:

• Minimum of 3 years experience as a Director of Business Office Management.

• Strong organizational and multitasking skills with the ability to prioritize effectively.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software.

• Proficiency with financial management and invoicing systems.

• Proficiency with Paychex time and attendance system and Quickbooks.

• Ability to work independently and manage time effectively in a remote environment.

• Knowledge of HR responsibilities preferred. 

• Business/accounting background preferred.

What We Offer:

• Competitive salary and benefits package.

• Flexible remote work environment.

• Opportunities for professional development and growth.

• A supportive and collaborative team culture.

How to Apply: Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role to kclark@cjlconsult.com. Applications will be reviewed on a rolling basis, and the position will remain open until filled.

Clinical Nutrition Consulting Services is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us at Clinical Nutrition Consulting and play a key role in supporting our mission to promote healthier lives through expert nutritional guidance!

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