Clinical Services Associate - Accede Solutions Inc
Media, PA 19063
About the Job
Clinical Service Advocate
The Clinical Services Associates (CSA) assists the practice manager and physicians in maintaining a patient/customer focus, supports the delivery of high-quality care, shares a passion for patient and customer centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The CSA supports the practice by performing clinical and administrative duties as a Medical Assistant and as a Patient Services Associate. The practice will determine, based on operational need, how much time will be spent in each capacity (MA and PSA).
Responsibilities:
Patient Care Accountabilities:
Promptly rooms patients, using EMR to alert provider that patient is read: reviews past medical, surgical, family, smoking history, allergies, medications notes corrections in EMR, notes medication refills needed for the physician to review, initiates self-management goal setting where appropriate, obtains patient’s vital signs and documents in EMR, prepares chart for patient visit, understands insurance restrictions for lab work, referral needs, precertification requirements, etc.
Observes patient condition and communicates any abnormal data or changes to provider.
Assists patients as needed with walking, transfers, dressing, undressing, preparing for the exam, remains in exam room when necessary/requested.
Specimen management:
Obtain specimens for testing if applicable (including performing phlebotomy and anterior nares nasal swab collections), performs laboratory and screening tests, records results in EMR and reconciles with logs where appropriate, documents and reports findings to providers, performs all quality controls as per Point of Care Testing guidelines, prepares specimens for transport as necessary.
Performs EKGs and other outpatient screening tests as per MD order and after properly preparing the patient accurately documents results in EMR.
Assists with minor surgical procedures by handing instruments, maintaining sterile field, positioning of patient and other duties within scope of responsibility.
Functions as a witness for procedural consents if required.
Responds appropriately to emergency/code situations. CCA CSAs, if applicable as per regulatory guidelines: administers prescribed medications, gives injections and vaccines reads PPD results, under the direction of the provider/orders and documents in EMR.
Demonstrates competence in the observation, treatment, and care of the specific patients served in that practice, whose ages may range from neonate to geriatric.
Clerical / Other Accountabilities:
Responsive and proactive telephonic patient care - including care coordination with specialists, ancillary services, hospitals, labs, home care agencies, and all other involved health services.
Obtain and scan documents as appropriate and required for visit: test results, faxes, reports, notes, referrals, etc. Completes medical forms and other clinical requests for information as appropriate and required.
Prepares and sends patient correspondence as required.
Assists nursing staff with the maintenance of patient education materials, as needed. CCA CSAs: Promptly performs call-backs as directed by provider, giving patients information within their scope of practice. Provides patients with follow up care instructions.
Environmental / Safety Accountabilities:
Adheres to universal body fluids precautions and infection control policies.
Disposes of infectious waste properly.
Promotes infection control by using appropriate hand washing techniques.
Ensures that the patient care areas are kept neat, orderly, well stocked and properly prepared.
Cleans, disinfects, and sterilizes instruments and equipment according to protocols and checks that the instruments and equipment are in proper working order.
Notifies Supervisor of malfunctions.
Sets up equipment and instruments as per practice protocol.
Cleans and restocks equipment as needed.
Authorized to access secured area to obtain items such as intravenous solutions and medication preparation supplies for the purpose of stocking and maintaining pars in the medication carts.
Retrieves supplies and medications/blood products from tube system.
Secures stock items in appropriate location.
Delivers patient specific medications/blood products to the assigned nurse or provider.
Maintain temperature log for refrigerator or room temperature as needed.
Maintains a safe environment and protects the patient from injury by observing the patient who may be at risk for falls, confusion, disorientation, or wandering behaviors.
CCA CSAs if applicable as per regulatory guidelines:
Maintains medication storage closet inventory and security checks expiration dates ,removes outdated items.
Performs daily code/crash cart checks as assigned.
Patient Service:
Strives to understand and anticipate patient needs, manages service recovery efforts when needed, enlisting management assistance as appropriate, identifies opportunities to improve the patient experience.
As per practice/department protocols and/or measurements: answer phones in a timely manner, manage/handle patient requests and route appropriately, retrieve voicemails in a timely manner, take accurate and thorough messages and route appropriately through EMR.
Schedule patient appointments (on phone or in person) by determining reason for visit, following established schedules and protocols, using appropriate billing area/appointment location, communicating changes and confirming appointments, and, as needed, offering alternative and canceling/rescheduling appointments.
Responsible for arriving/departing activities of patient at practice and performs point of service activities: collects copays and records accurately, obtains necessary signatures/forms, obtains insurance cards and referrals/authorizations, updates appointment status in EMR, and finalizes all check-out procedures.
Communicates with patients regarding patient flow and wait times – keeps manager aware of potential issues as they arise. Issues referrals and obtains pre-authorizations for patients as required and as per protocol.
Financial:
Maintains up to date knowledge of insurance requirements pertinent to patient service and billing procedures: including basic knowledge of all managed care plans and which insurers require a copayment or referral.
Validates patient demographic/insurance information and/or registers new patients into EMR using established protocols Records receipts accurately to ensure end of day reconciliation
participates in cash reconciliation delineations.
Resolves work queues and/or issues from front-end reports proactively prioritizes recovery of missing charges. Orders supplies for the office and generates front-end process reports as requested.
Other / Regulatory:
Ensures compliance with all applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, SCGME, etc)
Flexible and readily adopts new processes and engages in practice operation changes.
Requirements:
Basic Cardiac Life Support (Required)
CMA or RMA (Required)
MA Certification (required within 90 days of hire)
Education or Equivalent Experience:
Required:
H.S. Diploma/GED
2+ years medical office experience, or relevant customer service experience.
Completion of an accredited Medical Assistant program (or higher level equivalent). Equivalent Experience: •Or 7+ years experience working as an MA may be considered in lieu of MA program completion.
Advanced degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience
Preferred: Associate of Arts or Science
About Accede:
Accede Solutions is a Nationally Certified Search firm providing services in multiple sectors. We are a Women and Minority-owned Business with a strong emphasis on Diversity, Equity, and Inclusion (DEI). We have managed and Implemented Talent Acquisition and Talent Management processes and had successful engagement with clients in the areas of Financial Services, Technology, healthcare and professional services. We provide a full range of talent acquisition and management services designed to maximize the efficiency of your information management operation.
From executive recruiting, to contract-to-hire placement, to contract employment, we offer solutions for your day-to-day workflow issues as well as workload spikes and special projects. We also specialize in retained executive search focused on recruiting distinctive leaders and C level roles. With a track record of successfully recruiting key human capital leaders, we have earned a reputation for insightful and nuanced cultural advisory work built on a platform of strong capability supported by a rigorous and artful approach in assessing cultural fit.
We were listed as Fast 100 Asian American firm in 2023 & 2024 by USPAACC and listed as # 2115 fastest growing companies in US in INC5000
Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities
Accede is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.
#IND123
- Duration: 6 Weeks
- Start: 12/12/2024
- Shift 8:30 A.M. and 5:00 P.M.
- Onsite Role
- Local Candidate only
The Clinical Services Associates (CSA) assists the practice manager and physicians in maintaining a patient/customer focus, supports the delivery of high-quality care, shares a passion for patient and customer centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. The CSA supports the practice by performing clinical and administrative duties as a Medical Assistant and as a Patient Services Associate. The practice will determine, based on operational need, how much time will be spent in each capacity (MA and PSA).
Responsibilities:
Patient Care Accountabilities:
Promptly rooms patients, using EMR to alert provider that patient is read: reviews past medical, surgical, family, smoking history, allergies, medications notes corrections in EMR, notes medication refills needed for the physician to review, initiates self-management goal setting where appropriate, obtains patient’s vital signs and documents in EMR, prepares chart for patient visit, understands insurance restrictions for lab work, referral needs, precertification requirements, etc.
Observes patient condition and communicates any abnormal data or changes to provider.
Assists patients as needed with walking, transfers, dressing, undressing, preparing for the exam, remains in exam room when necessary/requested.
Specimen management:
Obtain specimens for testing if applicable (including performing phlebotomy and anterior nares nasal swab collections), performs laboratory and screening tests, records results in EMR and reconciles with logs where appropriate, documents and reports findings to providers, performs all quality controls as per Point of Care Testing guidelines, prepares specimens for transport as necessary.
Performs EKGs and other outpatient screening tests as per MD order and after properly preparing the patient accurately documents results in EMR.
Assists with minor surgical procedures by handing instruments, maintaining sterile field, positioning of patient and other duties within scope of responsibility.
Functions as a witness for procedural consents if required.
Responds appropriately to emergency/code situations. CCA CSAs, if applicable as per regulatory guidelines: administers prescribed medications, gives injections and vaccines reads PPD results, under the direction of the provider/orders and documents in EMR.
Demonstrates competence in the observation, treatment, and care of the specific patients served in that practice, whose ages may range from neonate to geriatric.
Clerical / Other Accountabilities:
Responsive and proactive telephonic patient care - including care coordination with specialists, ancillary services, hospitals, labs, home care agencies, and all other involved health services.
Obtain and scan documents as appropriate and required for visit: test results, faxes, reports, notes, referrals, etc. Completes medical forms and other clinical requests for information as appropriate and required.
Prepares and sends patient correspondence as required.
Assists nursing staff with the maintenance of patient education materials, as needed. CCA CSAs: Promptly performs call-backs as directed by provider, giving patients information within their scope of practice. Provides patients with follow up care instructions.
Environmental / Safety Accountabilities:
Adheres to universal body fluids precautions and infection control policies.
Disposes of infectious waste properly.
Promotes infection control by using appropriate hand washing techniques.
Ensures that the patient care areas are kept neat, orderly, well stocked and properly prepared.
Cleans, disinfects, and sterilizes instruments and equipment according to protocols and checks that the instruments and equipment are in proper working order.
Notifies Supervisor of malfunctions.
Sets up equipment and instruments as per practice protocol.
Cleans and restocks equipment as needed.
Authorized to access secured area to obtain items such as intravenous solutions and medication preparation supplies for the purpose of stocking and maintaining pars in the medication carts.
Retrieves supplies and medications/blood products from tube system.
Secures stock items in appropriate location.
Delivers patient specific medications/blood products to the assigned nurse or provider.
Maintain temperature log for refrigerator or room temperature as needed.
Maintains a safe environment and protects the patient from injury by observing the patient who may be at risk for falls, confusion, disorientation, or wandering behaviors.
CCA CSAs if applicable as per regulatory guidelines:
Maintains medication storage closet inventory and security checks expiration dates ,removes outdated items.
Performs daily code/crash cart checks as assigned.
Patient Service:
Strives to understand and anticipate patient needs, manages service recovery efforts when needed, enlisting management assistance as appropriate, identifies opportunities to improve the patient experience.
As per practice/department protocols and/or measurements: answer phones in a timely manner, manage/handle patient requests and route appropriately, retrieve voicemails in a timely manner, take accurate and thorough messages and route appropriately through EMR.
Schedule patient appointments (on phone or in person) by determining reason for visit, following established schedules and protocols, using appropriate billing area/appointment location, communicating changes and confirming appointments, and, as needed, offering alternative and canceling/rescheduling appointments.
Responsible for arriving/departing activities of patient at practice and performs point of service activities: collects copays and records accurately, obtains necessary signatures/forms, obtains insurance cards and referrals/authorizations, updates appointment status in EMR, and finalizes all check-out procedures.
Communicates with patients regarding patient flow and wait times – keeps manager aware of potential issues as they arise. Issues referrals and obtains pre-authorizations for patients as required and as per protocol.
Financial:
Maintains up to date knowledge of insurance requirements pertinent to patient service and billing procedures: including basic knowledge of all managed care plans and which insurers require a copayment or referral.
Validates patient demographic/insurance information and/or registers new patients into EMR using established protocols Records receipts accurately to ensure end of day reconciliation
participates in cash reconciliation delineations.
Resolves work queues and/or issues from front-end reports proactively prioritizes recovery of missing charges. Orders supplies for the office and generates front-end process reports as requested.
Other / Regulatory:
Ensures compliance with all applicable federal, state, and local regulatory standards (ex TJC, DOH, FDA, HIPAA, HCFA, DPW, LCGME, SCGME, etc)
Flexible and readily adopts new processes and engages in practice operation changes.
Requirements:
Basic Cardiac Life Support (Required)
CMA or RMA (Required)
MA Certification (required within 90 days of hire)
Education or Equivalent Experience:
Required:
H.S. Diploma/GED
2+ years medical office experience, or relevant customer service experience.
Completion of an accredited Medical Assistant program (or higher level equivalent). Equivalent Experience: •Or 7+ years experience working as an MA may be considered in lieu of MA program completion.
Advanced degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience
Preferred: Associate of Arts or Science
About Accede:
Accede Solutions is a Nationally Certified Search firm providing services in multiple sectors. We are a Women and Minority-owned Business with a strong emphasis on Diversity, Equity, and Inclusion (DEI). We have managed and Implemented Talent Acquisition and Talent Management processes and had successful engagement with clients in the areas of Financial Services, Technology, healthcare and professional services. We provide a full range of talent acquisition and management services designed to maximize the efficiency of your information management operation.
From executive recruiting, to contract-to-hire placement, to contract employment, we offer solutions for your day-to-day workflow issues as well as workload spikes and special projects. We also specialize in retained executive search focused on recruiting distinctive leaders and C level roles. With a track record of successfully recruiting key human capital leaders, we have earned a reputation for insightful and nuanced cultural advisory work built on a platform of strong capability supported by a rigorous and artful approach in assessing cultural fit.
We were listed as Fast 100 Asian American firm in 2023 & 2024 by USPAACC and listed as # 2115 fastest growing companies in US in INC5000
Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities
Accede is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.
#IND123
Source : Accede Solutions Inc
