Clinical Staff Scheduler - National Lutheran Communities & Services

Are you ready to be the heartbeat of a dynamic healthcare team? As a Clinical Staff Scheduler, you'll play a pivotal role in ensuring that nursing shifts are adequately staffed, directly impacting patient care. Reporting to the Executive Director, you will coordinate staffing coverage, manage master schedules, and navigate the complexities of budgetary constraints and staff availability. Your ability to adapt quickly to changes will be essential as you balance the needs of patients with those of the nursing staff.

This position is perfect for someone who thrives in a fast-paced environment and enjoys problem-solving. By meticulously handling scheduling, payroll processing, and record-keeping, you will enhance both patient care quality and staff satisfaction. If you're looking to make a significant impact in healthcare while showcasing your organizational skills, this Clinical Staff Scheduler role is an exciting opportunity to consider!

Responsibilities:

• Own the staffing scheduling process for the Nursing department including ensuring team members being scheduled are compliant with license/certification renewals, annual health screens,
• Provides administrative support to the Nursing Department
• Properly coding timesheets for paid time off (PTO), Family Medical Leave Act (FMLA) leave, and unpaid leaves of absence, etc.
• Creates staffing schedules for Nursing Department. Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts
• Keeping meticulous attendance records
• Communicating with nursing leadership regarding floor orientation scheduling for newly hired employees in the nursing department
• Checking time clock punch records against master schedules and noting the appropriate changes
• Signing time corrections forms for events such as missing meal periods or forgetting to clock in/out
• Utilizing computer software to prepare, change, and update the master schedule
• Calls nursing staff for shift coverage as needed
• Completes and posts daily staffing information
• Serves as point of contact for questions regarding scheduling
• Monitors, maintains files and records of scheduled staff leave requests and reported overtime, absences and tardiness, and other nursing clerical information within the Nursing Services Department

Requirements

• High school diploma or GED required
• 2 years of experience in healthcare scheduling preferred
• Preference given to candidates with experience working in assisted living environments
• Proficiency in scheduling software
• Strong organizational and time management skills
• Excellent communication abilities, both verbal and written
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented with a high level of accuracy in data entry and record-keeping
• Ability to work flexible hours, including occasional evenings and weekends
• Problem-solving skills and ability to make quick decisions
• Demonstrated interpersonal skills

Benefits

• Competitive Salary: Enjoy a salary that reflects your expertise and contributions
• Next Day Pay: Experience financial flexibility with our innovative next day pay option, allowing you to access your earnings when you need them
• Tuition Reimbursement: Invest in your future! Receive up to $4,000 annually for tuition reimbursement to support your professional growth and development
• Generous PTO: Start with the ability to earn up to 5 weeks of paid time off in your first year, so you can recharge and enjoy life outside of work
• Retirement Savings: Secure your future with our 403(B) retirement plan featuring employer matching to help you grow your savings
• Comprehensive Health Plans: Choose from multiple medical, dental, and vision plans tailored to fit your needs and those of your family
• Life and Disability Insurance: Enjoy peace of mind with employer-paid life and disability insurance, ensuring you and your loved ones are protected
• Pet Insurance: Because we know pets are family too, we offer pet insurance to keep your furry friends healthy
• Fitness Programs & Gym Memberships: Stay active and healthy with access to fitness programs designed specifically for older adults, along with gym memberships that promote wellness
• Team Member Recognition Program: Be celebrated for your hard work! Our recognition program acknowledges and rewards your contributions
• Discounted Team Member Meals: Enjoy delicious meals at a discounted rate while you’re at work!
• Career Development Opportunities: We’re committed to your growth! Take advantage of numerous career development opportunities to advance in your career

Job Type: Full-time, non-exempt

Pay: $20.00 - $25.00 per hour. Hourly rate is based on skills and experience