Closing Coordinator - Ashton Woods

Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what is possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for first-time homebuyers, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service. We believe that what we accomplish together is greater than what we deliver individually. Our team members have inspired the shared values we embrace in all decisions and actions: Unwavering Integrity, Trail Blazing, Bold Action, Collective Compassion, and Unconditional Respect.

Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Myrtle Beach, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Job Title: Closing Coordinator

Division: Ashton Woods

Reports To: VP of Finance

Direct Reports: N/A

FLSA Status: Salary Non-Exempt

Major Functional Responsibilities:

• Administer contract process to ensure all deals comply with applicable Real Estate Law, our Administrative Control Procedures and start process
• Prepare all closing packages for the attorneys with required documents
• Maintain good working relationship between Ashton Woods and various lenders and attorneys to process all sales to closing
• Maintain all closing files and corresponding paperwork

Key Duties:

• Set up and maintenance of all contract files from start to close
• Review submitted contracts to ensure all deals comply with North Carolina Real Estate Law and our Administrative Control Procedures and start process
• Follow-up with sales agents for any necessary clarification or missing information on submitted contracts
• “Accept” contracts in Dynamic Builder
• Enter contract information into Dynamic Builder
• Copy and distribute all contract items to appropriate parties
• Review, copy and distribute 7-day hold contracts
• Process all addendums and spec paperwork and distribute to necessary parties
• Maintain accurate backlog information on the Title Close Report from Dynamic Builder and Follow-up with Lenders for status of loans
• Attend weekly Backlog meetings
• Review of all settlement statements for accuracy with contract file
• Follow-up with Closing Attorney on all contract documentation
• Order termite letter and warranty forms for closings
• Update closing calendar and distribute to sales agents, Closing Attorney and Lender
• Audit and prepare closing contracts with updated information for Lender and Closing Attorney
• Prepare closing packages
• Communication with Project Managers for certificates of occupancy for all homes closing
• Communication with co-op realtors, on-site sales, lenders and purchasers for all closing issues
• Enter closing dates into Dynamic Builder after close of home
• Close out file with signed closing documents, copy and distribute accordingly
• Other duties as assigned

Desired Candidate Qualifications:

• Four (4) year degree from accredited college or equivalent job-related experience
• Ability to multi-task and prioritize several tasks without compromising quality of work or mission deadlines
• Ability to review, analyze and interpret information as well as trouble-shoot to solve problems
• Proficient in Word, Excel, and Outlook
• Knowledge of Business English and ability to communicate patiently and professionally with both internal and external customers both orally and in writing
• Knowledge of sales/closing process
• Strong interpersonal skills