CMT Administration Assistant - NV5

Overview

We are looking for an Administrative Assistant to support the Geotechnical group. We place great importance on integrity, excellence, responsibility, stewardship, and dedication while being passionate client advocates dedicated to improving and growing communities. 

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Responsibilities

Position Summary

The Administrative Assistant will support the Project Managers and Regional Director of the Geotechnical and CMT Team. Duties and tasks will include creating, tracking, and revising department documents, applications, forms, proposals, letters, reports, memos, and other related documents. Additional activities will consist of general office-related tasks including scheduling, filing, typing, scanning, copying, manage and maintain the office geotechnical and CMT calendar/schedules. 

Main Responsibilities (but not limited to) the following:

• Professionally represent the firm in interactions with clients, agencies, peer organizations, and business associates
• Communicate proactively and appropriately with team members, agencies, clients, sub-consultants, and others as needed
• Act as a team player, fulfilling your own responsibilities and supporting others, including occasionally performing additional responsibilities as needed to help the team meet deadlines and complete tasks
• Maintain project schedules, milestones, and details in project management tool with input from Project Manager and team members
• Prepare various types of documents for company use, team use, client use, for submittal to agencies, and for other end users
• Perform all administrative activities and tasks associated with project design and deliverables
• Handle meeting scheduling, and calendar milestones and appointments
• Manage the CMT scheduling email inbox and communicate on their behalf, managing correspondence and calls with clients, including screening calls and determining the appropriate course of action
• Conduct other non-project administrative functions, in support of the team, Project Manager, Regional Director, VP, or other company staff, as needed
• Assist with financial and accounting matters for the department, including budget tracking and invoicing
• Complete job responsibilities while adhering to CHW Standards and appropriate company procedures and protocols
• Conduct responsibilities while adhering to Core Values and CHW Standards
• Complete all job functions proactively and independently with minimal input or direction from other staff

Qualifications

Knowledge/Skill Set:

• Teamwork skills
• Excellent communication skills
• Ability to work independently and proactively
• Persistence
• Prioritization and time management skills
• Excellent organizational skills
• Working knowledge of standard office software and good typing skills
• Proficiency in the following software and skills:
• Microsoft Office suite and Project (or similar scheduling/management software), Adobe Acrobat, and the internet
• Experience with Spectra QEST and DELTEK Vantage point preferred
• Office equipment (copiers, printers, binding machine, etc.)

Education/Other Requirements:

• • High School Diploma and minimum of 5 years of professional experience or an AA or AS degree with a minimum of 2 years of professional experience
  • Valid driver’s license

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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