Communication and Engagement Specialist - Marketing - HireTalent

Job Title: Communication and Engagement Specialist - Marketing
Location: South San Francisco, CA
Duration: 8 months on W2

Overview:
We are looking for a creative and results-oriented Communication & Engagement Specialist to join our Informatics department. The role will involve various responsibilities, including managing executive communications, overseeing marketing initiatives, coordinating events, and providing support for graphic design and branding. This position requires an individual who is highly collaborative, adaptable, and able to work independently to achieve goals.

ATTRIBUTES

• Creative: Ability to create enjoyable experiences through innovative communication strategies that resonate with individuals' emotions and needs.
• Respectful: Demonstrates respect through language, actions, and commitment to promises, fostering healthy work relationships.
• Attentive: Listens carefully to coworkers needs and encourages the use of proper channels and guidelines.
• Appreciative: Expresses gratitude and recognition to others in various forms, such as emails, calls, or in-person.
• Collaborative: Engages others in the planning and execution of activities that support community values.
• Results-Minded: Focused on goal achievement through effective planning, identifying obstacles, and allocating resources to achieve desired results.
• Self-Managed: Prioritizes and completes tasks independently to deliver outcomes within set timeframes. Manages workflow to meet job responsibilities without direct supervision.
• Goal Achievement: Establishes and pursues realistic goals, identifies necessary steps, and takes proactive measures to overcome obstacles.
• Personal Accountability: Takes responsibility for actions and outcomes, applying lessons learned from past experiences to improve future performance.
• Flexibility: Adapts to changes with minimal resistance, manages multiple tasks, and adjusts plans as needed.
• Resiliency: Quickly recovers from setbacks, handles adversity, and stays focused on goals despite challenges.
• Self-Starter: Engages with organizational needs and offers assistance to coworkers, seeking out projects to complete.
• Decision Making: Understands the decision-making process and operates within the set boundaries.
• Negotiating: Capable of negotiating effectively towards achieving objectives.
• Leadership: Demonstrates the ability to lead diverse teams towards successful outcomes.

TASKS & RESPONSIBILITIES

• Executive Communications: Collaborate with Domain and Chapter Leads to craft key messages for internal and external communications.
• gWiz Portal: Maintain and update the iGNE gWiz portal with relevant and up-to-date information.
• Marketing: Manage surveys, email campaigns (Mailchimp), reminder emails, digital posters, and signage.
• iGNE Podcast: Support site initiatives and podcast activities.
• Branding Packages: Organize and distribute branding materials and packages.
• Offsite and Event Coordination: Manage logistics for events and offsite activities as assigned.
• Draft Communications: Demonstrate creative ingenuity in drafting clear and effective communications.
• Logistical Support: Provide logistical assistance for projects and events as required.
• Graphic Design: Design creative and visually appealing presentations and materials.

SKILLS & PRACTICES

• Electronic Communication: Ability to respond to email requests within 24 hours, utilizing the "out of office" feature when unavailable.
• Written Communication: Skilled in writing and editing documentation, determining actions needed to execute communication plans.
• Oral Communication: Effective in communicating in English and other languages as needed.
• Mobile Phone: Basic proficiency in mobile phone functions and communication.
• Documents (Google Suite): Advanced skills in navigating and utilizing Google Suite (Docs, Sheets, etc.).
• Presentations (Google Slides): Advanced ability to create and edit presentations using Google Slides.
• Spreadsheets (Google Sheets): Basic proficiency in creating and managing spreadsheets.
• Technology: Comfortable using a computer and navigating the internet effectively.
• Excellence: Promotes excellence across all disciplines and responsibilities.
• Teamwork: Encourages and affirms team members and explores cross-training opportunities to learn new skills.

Job Accountabilities:

• Accept meeting invitations and actively participate in discussions.
• Provide back-up support when needed.
• Follow good operating practices and protocols.
• Submit receipts for pcard usage in a timely manner.
• Report time off requests and manage attendance.
• Adhere to working hours and company policies.
• Comply with other relevant requirements as assigned.

Other Requirements:

• 5+ years of general office experience.
• 2+ years of marketing and communications experience, or a Bachelor s degree in a related field.