Communication and Events Coordinator, Wharton Computing - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Communication and Events Coordinator, Wharton Computing





Job Profile Title

Coordinator, Program





Job Description Summary

The Communication and Coordination Assistant assists the Director of Communication with communications- and events-related projects that promote the Wharton Computing brand and support the mission of the organization. This position has three primary responsibilities: communications, event management, and general administrative tasks. It includes projects that may require learning new technical skills, and assumes an interest in technology.



Communications responsibilities include: work closely with the Wharton Computing Director of Communications to craft and apply the Wharton Computing message using a variety of channels, ensuring a consistent message, look, and feel across all communication channels; provide communications support to technical projects. Help develop and maintain processes for Wharton Computing-wide continuity of communication, procedural documentation, technical documentation. Update departmental websites, documents, and procedures as needed.


Event management responsibilities include: coordinate and oversee Wharton departmental events and retreats throughout the year; collaborate with senior leadership on organizing periodic conferences; contribute to organization of Wharton- and Penn-wide IT-related events; develop event-related procedures where necessary and document event-related departmental and Wharton policies and procedures.


Administrative responsibilities include: Perform administrative tasks for Senior Directors, such as taking minutes for senior leadership meetings, and participating on the team that provides support for Wharton computing staff.





Job Description


The Communication and Coordination Assistant works with Wharton Computing’s Director of Communications to support the various roles the Communications team plays at Wharton Computing, including writing and editing letters and articles, running events, and supporting senior leadership. Responsibilities include supporting the communication aspects of technical projects, helping design and implement communications strategies, and applying brand standards. The position also requires collaborating with senior leadership on events ranging from small lunches to campus IT events and symposiums and supporting select administrative needs of Wharton Computing.

Projects

In this position, you'll:



+ craft and apply the Wharton Computing message (http://technology.wharton.upenn.edu) using a variety of channels (e.g. email, social media, blogs), ensuring a consistent message, look, and feel across all communications.


+ help develop and maintain processes for continuity of communication, procedural documentation, and technical documentation.


+ work with technical staff to understand systems and functions with an eye to communicating with clients.


+ coordinate Wharton Computing events and retreats.


+ participate in the organization of Wharton- and Penn-wide IT-related events.


+ develop and document event-related policies and procedures.


+ perform miscellaneous administrative tasks for Senior Directors.


Qualifications


+ Applicants will need excellent organization, communication, and proofreading skills, and an ability to work with multiple teams on multiple projects at once. Flexibility, discretion, and an upbeat, outgoing attitude are important, along with the ability to “see the big picture”.


+ Bachelor’s degree and 2-3 years experience, or equivalent combination of education and experience, required. (3-5 years experience is preferred, but not required.)


+ Excellent writing and proofreading skills, organizational skills, and the ability to multitask are essential. You'll need to be able to adjust priorities and tasks, sometimes on short notice, according to the needs of the organization.


+ Strong ability to show initiative, work independently, function well in teams, and possess attention to detail. Interest in learning, or experience with, computing technologies is a plus.


+ Applicants should include a cover letter with their application, and may be asked to provide a short writing sample as part of the interview process.







Job Location - City, State

Philadelphia, PennsylvaniaCoordinator, Program





Department / School

Wharton School





Pay Range

$24.13 - $24.72 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.










Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.