Compliance Administrator - Beazley Management Limited

Job Title:                  Compliance Administrator (Products & Filings)

Division:                   Compliance

Reports To:               Senior Compliance Analyst

Key Relationships:     US compliance team, any other functions and business units as may be required

Job Summary:          Responsible for processing endorsements and new and revised products, supporting the development of form and rate filings, and performing administrative/special assignments as required

FLSA:                         Non-exempt

Key Responsibilities

• Within established turnaround times, accurately complete all required processing steps on requests received through the one-off request process via the Endorsement Request Inbox in Outlook.

• Support team in development of form and rate filings to DOIs by ensuring all required information is accurately developed and submitted.
• Maintain and update document management systems and product form lists.  This includes timely and accurate updates to filing notes and usage dates.
• Accurately prepare and distribute weekly product filing status reports to business customers.

• Within established turnaround times, accurately complete all required IT processing steps for new and revised product releases.
• Effectively communicate with internal and external business partners throughout the implementation period.
• Resolve issues as they arise in a collaborative manner.

• Perform other administrative/special assignments for the Compliance Department as needed including (but not limited to):
• Provide assistance to review internal process to ensure processing accuracy.
• Format/edit documents and charts.
• Review and respond to Service Now tickets from users regarding endorsement issues in Beazley Pro.
• Coordinate/schedule meetings.

General

It is important that within all your interactions both internally and externally you adhere to Beazley’s core values - Being Bold, Striving for Better, and Doing the Right Thing – as they contribute to an internal environment of teamwork and promote a positive brand image and experience to our external customers. We also expect Beazley employees to: 

• Comply with Beazley procedures, policies and regulations including the code of conduct.
• Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
• Display business ethics that uphold the interests of all our customers.
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.

Education and Qualifications

• High School graduate or equivalent
• Solid administrative skills
• Previous experience working in a busy office environment

Skills and Abilities

• Excellent written and verbal communication skills
• Strong attention to detail; accurate and numerate
• Ability to support multiple people and manage multiple priorities in a deadline bound environment
• Ability to prioritize projects, multi-task, track and meet deadlines
• Ability to analyze projects and determine efficient and accurate methods of completion
• Ability to be flexible and be a team player

Knowledge and Experience

• Knowledge of Excel, PowerPoint, Word and Outlook
• Proven administrative experience

Aptitude and Disposition

• Positive
• Enthusiastic
• Proactive
• Self-motivated, flexible
• Customer and business focussed
• ‘Can do’ approach
• Sense of urgency

Competencies

• Achievement driven
• Managing resources effectively
• Self-starter
• Integrity and empathy
• Customer focus
• Effective communicator