Compliance Coordinator - Virtual Company
Deerfield Beach, FL 33441
About the Job
The Compliance position is responsible for ensuring the fleet is compliant with all state and Federal transportation laws. This position is responsible for organizing and maintaining owner operator lease agreements, random drug screenings, owner operator onboarding and filing paperwork with the DOT/FMCSA. In addition, they support safety initiatives by managing the post-accident investigation through root cause analysis, maintaining accurate paperwork, and reporting all accidents to our insurance company.
Responsibilities:
- Monitor unsafe driving practices through camera software and counsel owner operators on safe driving practices.
- Monitor insurance system for compliance.
- Randomly audit DVIR’s (Driver Vehicle Inspection Reports), timecards and maintenance records to promote record compliance.
- Manages the onboarding process for new owner operators through orientation, initial drug and alcohol screenings, criminal background checks, social security search, prior employment verification, DOT compliance investigation and Motor Vehicle Report.
- Maintain the fuel card program.
- Help create and maintain safety related KPI’s (Key Performance Indicators).
- Investigate and report accidents to Supervisor and Transportation Manager through root cause analysis. In addition, communicating all information related to the accident to insurance, legal/compliance, and management.
- Work closely with the Supervisor to establish events within the software.
- Create purchase requisitions for our maintenance vendors in SAP/Hana 4.
- Create and manage monthly reporting insurance, compliance/legal and internal team members.
Qualifications:
- Associate or Bachelor's Degree in Logistics, Supply Chain or other business related field. 2?4 years of previous accounts payable and customer service experience required.
- Excellent written and verbal communication skills.
- A proven track record of superior customer service abilities and decision making.
- Working knowledge of Microsoft Office; inclusive of Outlook, Word and Excel.
- Knowledge of SAP preferred.
- Training with basic insurance terminology, SAP / Hana 4 experience
- Fluent in Spanish.
- The ability to work independently with excellent time management and organization skills.
- Excellent interpersonal skills with the ability to communicate effectively with customers and staff at all levels of the organization.
- Proven ability to work efficiently under tight deadlines while researching and resolving ambiguous information effectively.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.