Compliance Manager - World Council of Credit Unions

PRIMARY PURPOSE:

The Compliance Manager ensures that the World Council and related entities adhere to laws, regulations, and internal policies to maintain ethical and legal standards. Responsibilities include developing and implementing enterprise-wide compliance programs and policies, conducting internal audits to ensure adherence to regulations and standards, including overseas operations funded under US Federal awards; training employees on policy compliance requirements and best practices; and monitoring changes in laws and regulations, and updating policies accordingly.

PRIMARY RESPONSIBILITIES:

Under the direction of the Senior Director of Legal and Compliance, who serves as the Chief Compliance Officer, the Compliance Manager will assess potential risks and vulnerabilities within enterprise-wide operations, identifying where compliance breaches may occur, and developing strategies to mitigate these risks.

• Develops and implements compliance policies, initiatives, and procedures.
• Investigates and resolves compliance issues by leading investigations, collaborating with relevant stakeholders, and resolving compliance issues to prevent future occurrences.
• Develops and implements plans to correct instances of non-compliance within the organization.
• Develops educational material that will be distributed throughout the organization, fostering a culture of compliance.
• Conducts training sessions and workshops to ensure all staff are aware of their compliance obligations and legal requirements.
• Conducts regular monitoring and auditing of the business operations and practices by reviewing records and activities to identify any compliance issues.
• Manages compliance vendors and intercompany Service Level Agreements (SLAs).
• Assists in the due diligence process with respect to third parties.
• Monitors compliance with contractual terms and conditions, legal requirements and World Council policies.
• Revises policies and procedures as necessary to ensure compliant and efficient contracting processes.
• Oversees compliance with federal contracting regulations applicable to USAID and other donor-funded projects; USAID Acquisition Regulation (AIDAR), and other relevant provisions of the Code of Federal Regulations (CFR) and USAID’s Automated Directives System (ADS).
• Oversees compliance with other laws applicable to the World Council and related entities, including the Foreign Corrupt Practices Act, intellectual property laws, tax laws, employment laws, laws of foreign jurisdictions, and others.
• Ensures staff are aware of appropriate channels for reporting compliance issues and ensures appropriate tracking of compliance issues.
• Conducts reviews and analyses to identify organizational compliance deficiencies or risks.
• Identifies and works in collaboration with Compliance Representatives from each of WOCCU’s projects and functional teams.

Donor-funded Compliance Management:

• Assists World Council in representation to USAID and other donors on contractual matters; negotiates grant and contract acquisitions, modifications, and extensions.
• Advises World Council in connection with donor-funded contract compliance in the implementation of project contracts, grants, sub-grants, sub-contracts, and cooperative agreements, including implementation of compliance tracking systems; brings compliance issues to the attention of senior management.
• Provides guidance to the World Council program, field, and accounting staff in the implementation and oversight of project operations in compliance with donor requirements and World Council policies.
• Participates in award start-up and close-out planning/execution, and audit processes, providing guidance on and interpretation of applicable contractual and regulatory requirements.
• Reviews proposals and cost applications for compliance with donor requirements and World Council policies.

This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Keyword: Compliance Manager
Required Experience:

QUALIFICATIONS

To perform this job successfully, the individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: A bachelor's degree in business, finance, law, or a related field is required. A master’s degree is preferred. A Certified Regulatory Compliance Manager (CRCM) or a similar designation is also preferred. Must have a minimum of 5 years of experience working in a compliance manager or specialist capacity, preferably with experience in contract administration, purchasing, or acquisitions. A minimum of 5 years of experience with administration of USAID-specific as well as other donor-funded development projects, donor regulations, corporate policies, administrative and business procedures, and development activities is highly desirable. Knowledge of U.S. Government regulations (2 CFR 200/600/700, FAR/AID AR, 7 CFR 1499, 7 CFR 1599, 29 CFR 95) and the respective agency’s processes and procedures (USAID, in particular) preferred.

Language Skills: Proficiency in English (Reading, Writing, and Speaking). Second language (Spanish, French, Portuguese) desired. Excellent writing skills, including the ability to draft policies and procedures in user-friendly manner and to communicate concepts and ideas effectively with proficient grammar and punctuation.

Certifications and Licenses: Certified Regulatory Compliance Manager (CRCM) or similar designation preferred.

Supervisory Responsibilities: None

Travel: up to15% of the time domestically and internationally.

Computer Skills: Working knowledge of the web with proven skills in Microsoft Suite products (Word, Excel, SharePoint, PowerPoint, Outlook, etc.).

Location: Our office is headquartered in Madison, WI with an additional office in Washington, D.C. The Madison, WI team is fully remote, while the D.C. office has a hybrid work setting requiring staff to report to our D.C. location 2 days a week. This role can be based in the Madison, WI area or Washington, D.C.

Benefits:

WOCCU seeks to attract and retain the best talent by offering a comprehensive benefits package. This summary of benefits is for regular full-time and eligible part-time employees (working at least 30 hours per week).

Health, Dental, and Vision

Medical –WOCCU offers insurance medical through CareFirst with several options you can choose from (HMO, POS, and PPO) based on your individual and family needs. A four-tier plan (Employee Only, Employee + Spouse, Employee + Children, and Employee + Family) coverage is offered to eligible WOCCU employees and dependents.

Flexible Spending Account (FSA) – Pre-tax dollars to pay for out-of-pocket healthcare or dependent care costs. The contribution limit is determined by the IRS and updated every year.

Dental –Delta Dental provides preventative, basic, major, and orthodontia (19 years and under) dental care services.

Vision Care – VSP covers vision expenses for exams, frames, standard lenses, and contact lenses.

Prescription Drug Coverage – Covers eligible prescription drug expenses at retail or mail-order pharmacies (included with selected medical coverage).

Domestic Partner Coverage – Domestic partners are covered under WOCCU health plans.

Disability and Life Insurance

Short-term Disability (STD) –Offers income replacement of 60% up to $1,500 per week for a maximum benefit period of 9 weeks. This benefit will begin after 0 days if you become disabled due to injury and after 7 days if you become disabled due to an illness.

Long-term Disability (LTD) –Offers income replacement of 60% up to $10,000 per month.

Group Life and AD&D Insurance – WOCCU provides a replacement for loss of income in the event of an employee's untimely death in the amount of two times the employee's salary up to a maximum of $350,000.

Voluntary Life and AD&D Insurance –WOCCU employees can elect additional life and AD&D insurance plans based on their family’s needs.

Paid Time Off

Sick Leave – Eligible employees will accrue sick leave benefits at the rate of 12 days per year (1 day for every full month of service). Part-time employees accrue sick leave at a prorated rate.

Vacation Leave – Vacation time begins at the commencement of employment and accrues in proportional increments per pay period throughout the calendar year. Vacation accrual is based on years of service.

Paid Holidays – WOCCU offers 11 paid holidays and 1 floating holiday that can be used at the employee's discretion.

From: World Council of Credit Unions