Construction Administrative Assistant - South East Connections
Chesapeake, VA
About the Job
Description
Southeast Connections LLC, provides inclusive infrastructure solutions for the natural gas industry. We construct the systems and facilities to transport the nation's cleanest burning energy resource. Southeast Connections offers complete construction services that include pipeline construction, installation, maintenance, repairs, stations, facility modification and new construction. From Senior Management to the "boots on the ground", Southeast Connections, LLC is dedicated & determined to remain the industry leader and earn continued respect from clients through our professionalism.
We offer excellent compensation and industry-leading benefits, such as health, dental and vision, life insurance, STD and LTD starting on DAY 1. Eligibility for Company matching 401K benefit after 3 months of employment.
Position Overview:
The Administrative Assistant acts as a liaison between field operations and office personnel. This position requires someone who is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office. Orders office supplies and organizes the front area of the office building. Answer phones and direct calls to correct contacts. Provide support to visitors in the office. This individual must be able to send emails, and distribute faxes, forms, and memos.
Essential Functions:
Southeast Connections LLC, provides inclusive infrastructure solutions for the natural gas industry. We construct the systems and facilities to transport the nation's cleanest burning energy resource. Southeast Connections offers complete construction services that include pipeline construction, installation, maintenance, repairs, stations, facility modification and new construction. From Senior Management to the "boots on the ground", Southeast Connections, LLC is dedicated & determined to remain the industry leader and earn continued respect from clients through our professionalism.
We offer excellent compensation and industry-leading benefits, such as health, dental and vision, life insurance, STD and LTD starting on DAY 1. Eligibility for Company matching 401K benefit after 3 months of employment.
Position Overview:
The Administrative Assistant acts as a liaison between field operations and office personnel. This position requires someone who is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office. Orders office supplies and organizes the front area of the office building. Answer phones and direct calls to correct contacts. Provide support to visitors in the office. This individual must be able to send emails, and distribute faxes, forms, and memos.
Essential Functions:
- Ensure filing systems are maintained and current.
- Answer telephones, direct calls and take messages.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Complete and mail bills, contracts, policies, invoices, etc.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Handle inquiries and incoming work requests.
- Receive, sort, and distribute incoming mail.
- Prepare and send outgoing mailings and packages.
- Type documents and correspondence.
- Monitor and order office supplies.
- Keep office area neat and tidy.
- Data entry such as creating, updating, and managing spreadsheets.
- Works with Foreman to meet customers' needs.
- 811 locate ticket entry and updates.
- Work log and crew work schedule entry.
- Inventory tracking and field paperwork distribution to and from the field.
- Coordinates necessary street repairs.
- Organizational and planning.
- Time management skills and the ability to prioritize work.
- Attention to detail and accuracy.
- Problem-solving.
- Adaptability.
- Customer service orientation.
- Communication skills - verbal and written.
- Ability to manage multiple priorities and to plan and organize work in observance of deadlines.
- Strong communication (both written and verbal), editing and grammatical skills.
- Superior organization skills: able to multi-task and prioritize responsibilities.
- Ability to work independently and possess strong decision-making skills.
- Must be self-motivated, able to prioritize multiple tasks, work under strict deadlines and exhibit a team player attitude.
- Expert knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.
- High school diploma or GED.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to stand, walk, use hands/fingers to handle or feel, and reach with hands and arms.
- Prolonged periods sitting at a desk and working on a computer.
- Able to walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, crouch, and lift up to 15 pounds frequently.
- Ability to travel as needed.
- Competitive salary packages
- Career advancement opportunities
- Comprehensive benefits program which includes Health, Dental, Disability, and Life Insurance that starts on the first day of employment.
- Employer Matching 401k program.
- Paid Time Off and an incredible work environment.
- Referral Bonuses.
- Employee Assistance Program (EAP).
Source : South East Connections