Construction Administrator - Clayco

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

The Construction Administrator provides project document coordination and recording throughout the Bid, Design, Construction and Closeout process. The Construction Administrator is the project specific point person for construction documents including drawings, sketches, specs, contracts, and change orders, and will log these documents and distributing to the Project Team. The Construction Administrator will maintain contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project.

The Specifics of the Role

• Typically, responsible for 2-6 projects at a time.
• Maintain Electronic Project Files and multiple websites such as PMWeb, PlanGrid, Internal Drive, Building Connected, etc., with current project documents for team use.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders, etc.
• Create and maintain Distribution Lists.
• Enter new companies and update company information as necessary.
• Set up new users in PMWeb, link to projects, assign security.
• Issue new PMWeb users welcome email package.
• Assist PM/PE with early records in PMWeb to track buyout and pre-construction meetings.
• Manage workflow customizations for each project as required
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts and change orders, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain organized and detailed project record electronic filing of documents and email correspondence.

Requirements

• Experience in the construction industry preferred.
• Associate’s Degree in Business Administration or related degree.
• Excellent computer skills, including document management system, Word, Excel, and Outlook… and willingness to regularly update skills.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours.

Some Things You Should Know

• Our clients and projects are nationwide.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, Phoenix Business Journal.
• ENR – Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#23), ENR – Top Green Builders (#5).

Compensation and Benefits

• Competitive Annual Salary: Based on qualifications, skills, training, experience, and location.
• Discretionary Annual Bonus: Subject to company performance and individual contribution.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!