Construction Administrator / On-Site - HMC Architects

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Located on the construction project site in the construction site trailer.

Summary

The On-Site Construction Administrator will be responsible for construction administration and bidding of a medium to large size projects through construction. Located on the construction project site in the construction site trailer. Responsible for responding to questions and processing documents as required in construction. Has client contact and authority to direct, control, and monitor all project activities during construction under direction of Senior Construction Administrator, Project Manager, or PIC.

Position Responsibilities

Business Development/Client Engagement

• Always be professional and respectful in interactions with clients and consultants
• Have complete knowledge and follows HMC procedures, standards, and protocols
• Maintain primary contact with client and have excellent follow-through with client to help get repeat work
• Be proficient with HMC’s documentation and office practice systems
• Write meeting minutes, instruction bulletins, change orders, RFI responses, and professional correspondence for self-managed projects
• Assist in review of agreements with clients and consultants
• Write RFP’S and negotiate contracts and fees with clients and consultants
• Ability to write and edit specifications

Leadership

• Listen and communicate effectively and professionally in a wide variety of settings inside and outside the firm
• Support senior project manager and/or PIC in supervision and delegation of work
• Be primary source for monitoring employee performance on a daily basis and take appropriate action to report both positive and negative performance
• Assist and/or prepare evaluations and meet with their personnel to discuss the evaluation
• Supervise and manage up to six team members for all phases of projects
• Ensure that all HMC procedures, standards, and protocols are followed
• Coach, mentor, and provide performance-enhancing feedback of assigned team members

Project Management

• Reviews and improves CA procedures, systems, logs and documents for efficiency and risk management
• Support the construction administration phase of a project by reviewing submittals, shop drawings, response to RFI’s and preparation of instruction bulletins for changes
• Write meeting minutes, field reports, instruction bulletins, change orders, RFI responses, and professional correspondence and other appropriate correspondence during construction administration
• Writes precise field reports, and documents all issues and non-compliance items thoroughly; tracks and follows through all issues for resolution; informs PIC and client regarding problems in a timely manner
• Understand general conditions and the requirements of the contractor, client, and our consultants and be able to explain them to a client
• Write proposals and negotiate fees with consultants and be able to review these with the PIC and client
• Assist in all aspects of the plan check process
• Understand technical terminology of the architectural and construction industry
• Coordinate drawings with consultant drawings and specifications
• Apply building code concepts of accessibility, occupant loads, exit widths, fire rated walls and doors, ramps, stairs, and handrails
• Coordinate with government agencies and utility companies to make sure construction goes smoothly
• Review documents before bidding to ensure quality, coordination, and constructability
• Review cost estimates and conduct value analysis of construction related changes and change orders
• Provide a fair and accurate review of pay requests, change order requests, and change orders
• Be familiar with the CPM schedule process
• Coordinate and participate in cost estimating
• Understand construction practices, testing, and inspection requirements and procedures and relationships between contractors and subcontractors
• Be able to accurately verify existing field conditions prior to contract document completion and during discovery while under construction
• Knows consultant work well enough to see if things are generally being constructed correctly and requests reviews from consultants at the appropriate time
• Knows all documents well enough to be able to recognize a construction change or defect
• Provide formal feedback to Senior Technical Managers, Senior Specification Writers, and Senior Estimators for improving construction details, specifications and cost trends
• Performs comprehensive and coordinated reviews of submittals and shop drawings in a timely manner
• Is familiar with building codes and regulations, and is vigilant in catching code violations during submittal/shop drawing reviews and field observations
• Performs methodical field observation and documents, non-compliance, and other problematic issues
• Tracks and follows through on all issues related to project closeout for punch lists, change orders, closeout documents, and as-built documents in compliance with the contracts

Position Requirements

• Architectural degree from an accredited university
• Minimum of seven (7) years’ experience in the architectural profession or in the construction industry, equivalent experience to a Project Manager
• Licensed architect, preferably in California
• K12 (DSA) experience
• LAUSD experience preferred

The salary range for this position is $85,065 - $127,281

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.