Construction Office Administrator - The Contractor Consultants

Join Our Team as a Construction Office Administrator at RCSI - Renewable Construction Services, Inc.!

Job Title: Construction Office Administrator

Company: RCSI - Renewable Construction Services, Inc.
Salary: $80,000 to $85,000+, depending on experience

Full Job Description:

RCSI - Renewable Construction Services, Inc. is seeking a detail-oriented and experienced Construction Office Administrator to support our team's administrative and accounting functions. The ideal candidate has experience in a construction setting and familiarity with Prevailing Wage and the ABC Apprenticeship Program, alongside a strong background in accounting. This role involves handling payroll, accounts payable (AP), accounts receivable (AR), and other administrative duties. You will play a key role in ensuring smooth financial and operational processes while supporting the Staff Accountant and Controller.

Who We Are:
Renewable Construction Services, Inc. (RCSI) is a full-service licensed general contractor specializing in renewable solar energy installations and construction management. Founded by Drew Lippert, RCSI provides turn-key solutions for solar companies, EPC firms, and energy developers. Our focus is on innovative solutions, safety, and delivering high-quality construction for solar energy installations across California.

• Payroll Entry: Enter and process payroll accurately and timely.
• Accounts Payable Management: Enter AP transactions, manage document flow, and perform quality control on vendor statement reconciliation.
• Accounts Receivable Reconciliation: Handle AR statement reconciliation and billing processes.
• Customer Support: Answer phones and assist clients or vendors with inquiries.
• Data Quality Control: Ensure accuracy in data entry within the Purchase Order (PO) system to minimize discrepancies on received invoices.
• General Ledger Support: Conduct first-level quality control on General Ledger and financial statements at the start of monthly close.
• Work-in-Progress (WIP) Support: Complete job cost data to aid in the creation of monthly WIP schedules.
• Lien Rights Management: Assist the Controller in developing a system to preserve lien rights.
• Support for Accounting Team: Provide assistance to the Staff Accountant and Controller in recurring tasks and functions.
• Report Generation: Learn and utilize Foundation software, including customized Data Genie reports, to support the accounting team.

• Experience: Minimum of 4+ years in accounting, preferably in a construction setting.
• Construction Knowledge: Must have experience with Prevailing Wage requirements and a solid understanding of the ABC Apprenticeship Program.
• Software Skills: Familiarity with accounting software (experience with Foundation is a plus) and Microsoft Office Suite, especially Excel.
• Organizational Skills: Excellent attention to detail and ability to handle multiple tasks efficiently.
• Analytical Skills: Strong problem-solving skills, with an ability to identify and resolve discrepancies in financial records.
• Communication Skills: Professional demeanor and strong communication skills, both written and verbal.
• Team Player: Collaborative attitude with the ability to work effectively with various departments

• Health Insurance Options (Medical, Dental, Vision)
• Life Insurance Options
• Retirement Plan Options (401k with Matching)
• Paid Time Off
• Career Growth Opportunities
• Travel Opportunities (with Per Diem)
• Company and Team Events
• Performance or Annual Bonuses
• Continued Training and Certifications
• Company Tech Kit
• Prevailing Wage Potential

• Full-time, 7:00 am - 3:30 pm, with a 30-minute lunch. Flexibility to work overtime as needed.

• Escondido, CA