Construction Office Coordinator in Beverly Hills 50k to 62k In Office 401k and partial Health Insurance - The Hire Mark

Office Coordinator – Job Posting

Growing construction company is seeking an Office Coordinator with

administrative experience, to help manage the day-to-day clerical needs of our

business. The Office Coordinator should understand basic business functions and

provides administrative support, as needed.

This role ensures clear communication between management teams, efficient

clerical workflow, client services and smooth office operations.

This position requires the ability to keep confidentiality, a professional

appearance, and a helpful attitude. The ideal candidate should be reliable, detail-

oriented, able to prioritize, time-manage, multitask, provide client services and

clerical support to various departments, in a fast-paced environment.

Must be available to work Mon-Fri, 30-40 hours per week.

Responsibilities:

• Be the first point of contact for all guests and visitors.

• Schedule and confirm appoinments.

• Answer phones, email and manage phone system.

• Effective interpersonal skills with the ability to communicate professionally

within all levels within the business.

• Efficiently manage a busy workload.

• Reviews all project check lists, log and reports on a regular basis to ensure

smooth daily operations.

• Handle incoming rent payments and perform basic bookkeeping activities for

Property Management division.

• Maintain uniform correspondence procedures and style practices.

• Work with project managers to coordinate and implement project resources.

Provide operations support during each phase of construction.

• Maintain file system, office supplies, and organization of reception and

conference areas.

• Client services

• Record keeping/data entrys

• Updating Master Schedule and Daily Logs.

• Occasional on-site support, as needed.

• Provide administrative support to the management team

• Assist with worker timesheet and uniform requests.

• To organize, receive, and maintain office supplies, in storage areas and

distribute, when necessary.

• Handle outgoing mail and shipping.

• Assist with vendor accounts.

• Assist with human resource functions, as needed.

Qualifications:

• Experience with general organizational and administrative duties. Background

working in a professional office environment.

• Experience in providing administrative support to management teams.

• Ability to exercise discretion, maintain confidential information and exercise

good judgment.

• Ability to multi-task to meet demanding timeframes and changing priorities.

• Ability to maintain a congenial, helpful attitude when faced with difficult

situations.

• Excellent interpersonal and communication skills. Ability to convey

information with diplomacy.

• Excellent written communication skills including demonstrated professional

business writing and editing.

• Strong PC computing skills.

• Proficiency with Microsoft Office and Adobe Acrobat.

• Basic understanding of CRM, online marketing, social media and general

digital landscape a plus.

• Knowledge of construction industry, architecture, civil engineering or design is

• Ability to push, pull and lift boxes weighing up to 15 lbs.