Timbertop Builders

Construction Office Manager

Candidates and Recruiters DO NOT contact Timbertop Builders directly. Please follow the steps to apply. All applications must go through Contractor Staffing Source.

Are you an organized and detail-oriented professional with a strong background in construction office management? Do you thrive in fast-paced environments where your administrative skills can make a significant impact? If so, Timbertop Builders is looking for someone like you to join our team as a Construction Office Manager!

Timbertop Builders is a leading company in the construction industry, recognized for delivering high-quality projects and maintaining strong client relationships. With over 20 years of experience, our team is committed to excellence, utilizing efficient processes and top-notch expertise. At Timbertop Builders, we're not just building structures; we're building trust and long-lasting partnerships.

Learn more about us at: https://timbertopbuilders.com

As a Construction Office Manager, you will play a pivotal role in ensuring the smooth operation of our branch office. You'll handle a variety of tasks that keep our projects running efficiently, from managing documentation and vendor relations to assisting with payroll and compliance. Your role will be crucial in maintaining our standards of excellence and ensuring that our office functions seamlessly.

Key Responsibilities:

• Maintain filing system for the Branch in accordance to SOP.
• Prepare contract review, special certificate of insurance, and customer credit evaluation requests to.
• Assist the branch with taxable jobs where appropriate; must understand NY and NJ sales and use tax laws.
• Respond to customer inquiries, where possible in the absence of operational team.
• Review payables in system against vendor statements and follow-up with vendors for missing invoices.
• Meeting planning, conference room setup, conference call setup, etc.
• Assist with payroll and workers compensation audits.
• project submittals and special projects.
• Answers and directs all incoming phone calls.
• Manage incoming and outgoing mail.
• Communicate to the team and conform to corporate standard operating procedures (SOPs).
• Review and manage compliance of subcontract documentation, insurance requirements, and bonds.
• Manage Branch office vendors and supplies.
• Prepare customer billings for all jobs and follow-up with collections.
• Gather information and prepare various financial and general reporting as required.

Qualifications:

• Knowledge of subcontractors, subcontract agreements and certificate of insurance is preferred.
• Good Communicator with ability to deal with a variety of situations at the branches.
• Mathematically competent.
• 4+ years of experience in the construction industry with a general contractor or subcontractor is preferred.
• Detail oriented and good organizational skills.
• Experience with Viewpoint software a plus.
• 4+ years of experience with Accounts receivable and Accounts payable is required.
• Bachelor's Degree required.
• Strong PC skills and Microsoft office products MS Excel proficiency required.
• Good follow-up skills.

Salary and Benefits:

• Full Time position.
• Competitive salary based on experience.
• Company phone and laptop.
• Benefits package (medical, dental, PTO, 401k, stock options + bonus)

Why Join Timbertop Builders?

Timbertop Builders offers more than just a job; we offer a place where your expertise and dedication are recognized and rewarded. We provide competitive compensation, opportunities for professional growth, and a supportive work environment. Join us and be part of a team that's dedicated to excellence in every project we undertake.