Construction Project Administrator/Administrative Assistant (Procore Experience Preferred) - Ferguson Construction Company

Ferguson Construction (FC) is a regionally established General Contractor that has been in business for over 100 years. FC has vast experience in the heavy and light industrial, commercial, healthcare, and institutional markets. Along with our in-house design department, Ferguson self performs concrete, masonry, steel erection, general carpentry, and sheet metal roofing and siding trades.

Assist Operational Staff in daily activities required for schedule, budget, and quality control measures on various construction projects. Perform daily administrative tasks and provide administrative services to office departments and/or business units.

Essential Duties:

• New Project Notice
• Compile New Project Notice information.
• Minutes for New Project Notice Meeting
• Procore
• Initiate all project set up utilizing Procore Project Management Software
• Manage the active & inactive Procore project list.
• New User integration
• Commitment Attachment generation (Contract agreements)
• Obtain and review subcontractor Schedule of Values
• Oversee submittal log processes in accordance with the requirements set forth in the contract document.
• Assemble bid packages for project potential change order pricing and review with project manager.
• Maintain project correspondence for items such as Requests for Information (RFI), Meeting Minutes, and Production Quantity Reports
• Communicate monthly project update reports.
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
• SharePoint
• Project Close Out Information Input
• Supervisors
• Final Project Cost
• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
• Greet visitors and staff the office's front desk.

Qualifications

• Associates degree or equivalent work experience
• Proficiency in Microsoft Office required and knowledge of Procore preferred.
• Excellent organization, time management, attention to detail, and communication skills
• Self-Motivated
• Professionalism
• Customer Oriented
• Basic accounting and math skills are desired.
• Previous Commercial Construction experience preferred.
• High degree of detail, accuracy, and organizational skills
• Approachable, proactive, positive, and professional attitude
• Self-starter with the ability to multi-task and excellent time management skills

Ferguson Construction offers a competitive salary and benefits package including medical, life and disability insurance, vacation, 401k, profit sharing and bonus opportunities. Full benefits package can be discussed during the interview process.

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.

All applicants who are offered employment with Ferguson Construction Company will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with Ferguson Construction policy and state law.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, Ferguson Construction complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.