Contract Administrator - CoreSite

As a member of CoreSite’s Procurement Department, the Contract Administrator will support the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices.

Duties:

• Review independent contractor’s agreements, purchase orders, and change orders for accuracy and completeness
• Review lien waivers, collaborate with contractors and vendors to ensure forms are completed to Company standards, and work closely with Accounts Payable to ensure compliance with the Company’s lien waiver policy Supports the Director of Procurement with competitive bidding activities, including document preparation and analysis
• Manage the purchasing card (“Pcard”) program, including overseeing the monthly accounting process and user management
• Identify issues, troubleshoot, and provide guidance to assist CoreSite Managers in ensuring timely contractor payments and equipment procurement
• Coordinate with Accounting, Accounts Payable, Legal, Facilities and Construction departments to resolve issues related to contracts, purchase orders, lien waivers, and import document requirements
• Validate and process purchase orders in the system on a timely basis 
• Collaborate with requestors and approvers to ensure accurate entry of procured service or material information and related sales/use taxes into the purchase order system
• Facilitate and manage the new vendor onboarding process, including requesting W-9s, gathering vendor information, and conducting background checks 
• Verify that all Certificate of Insurance (COI) documents from vendors meet company requirements and are up-to-date before vendor perform services at any CoreSite location
• Work closely with CoreSite’s Tax Manager and Accounts Payable team to ensure that contractor and vendor contracts, along with related purchase orders, include the appropriate state and local tax requirements 
• Manage the identification of Supplier Diversity designations and partner with Director of Procurement to support Supplier Diversity initiatives
• Promote and demonstrate behaviors consistent with CoreSite’s culture and 6 Core Values
• Manage the procurement process for indirect spend, including but not limited to, HR, marketing, office and breakroom supplies
• Support the implementation of Contract Lifecycle Management (CLM)
• Facilitate the vendor score card process by soliciting feedback from major stakeholders, compiling it into a digestible format for vendor presentations, and analyzing performance trends over previous years for Supplier Business Reviews
• Special projects as assigned

Requirements

Knowledge, Skills & Abilities

• Hands-on, self-starter who is disciplined and detail orientated, with the ability to work independently as well as in a team setting, who can consistently deliver highly accurate and timely work
• Excellent listening, written, verbal, organizational and interpersonal skills
• Ability to quickly learn systems like ERP systems (e.g. JDEdwards, Oracle, MRI) 
• High degree of proficiency with Microsoft Office software (Excel and Word)
• Demonstrates a strong work ethic and accountability for meeting deadlines
• Ability to work in a fast paced and evolving business environment

Education/Experience

• 2 - 5 years’ experience as Contract/Procurement Administrator preferred
• Bachelor’s degree in related field preferred

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to handle or feel objects, reach with hands and arms, climb stairs, balance, stoop, kneel, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds.

 Compensation:

Compensation for this role includes a base salary between $69,000 and 75,000 annually. This role is also eligible for an annual bonus and equity, based upon individual and company performance.

Posting Timeline: This position is expected to be open for applications through September 27, 2024 

Benefits

Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits to all employees regularly scheduled to work more than 20 hours a week!

• First-day medical insurance through Cigna with generous premium cost coverage
• Dental insurance through Delta Dental
• Vision insurance through VSP
• Telemedicine through MDLive for Cigna
• Healthcare and dependent care flexible spending account (FSA) plans
• Health saving account (HSA) plans for employees participating in the High Deductible Health Plan
• Life, AD&D, short-term disability, and long-term disability insurance fully paid by the company
• Voluntary coverage benefits for supplemental life, critical illness, accident, and hospital insurance
• First-day eligibility for 401(k) savings plan through Fidelity, which includes an attractive matching company contribution
• Discretionary annual bonus and equity incentive plan
• Employee stock purchase plan (ESPP) with a 15 percent discount
• 16 days of paid time off (PTO)
• 11 paid company holidays and additional floating holidays
• School visitation and elder care paid time off
• Parental leave, adoption and surrogacy benefits, and family planning/fertility support
• Wellness reimbursement program & wellness incentive program
• Free parking or a company contribution toward a public transit pass
• Education reimbursement and student loan debt assistance program
• Employee assistance program, childcare resources, personal finance management support, and student loan debt assistance program
• Pet insurance
• Charitable matching program

Applicant Privacy Notice: CoreSite is committed to protecting the privacy and security of personal information submitted by applicants. The California Consumer Privacy Act (CCPA) requires us to provide you information about our personal information handling practices. As a result, we’re providing this Privacy Notice that describes how we collect, use, share, and update personal information from individuals who wish to be considered for employment with CoreSite. To read the Applicant Privacy Notice, please go https://www.coresite.com/applicant-privacy-notice