Contract Administrator III - CTI Environmental, Inc.
Long Beach, CA 90807
About the Job
Position Description
Summary Administration of professional services contracts which provide planning & design and entitlement & environmental planning services in support of LAWA’s approximately $15 billion Capital Improvement Program at Los Angeles World Airports and Van Nuys Airport.
Essential Job Duties
Provide a variety of contract administration duties for multiple professional service contracts, which may include:
* Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
* Process the addition and removal of firms to a given contract.
* Track relevant contract information and audit periodically.
* Maintain a log of contract performance.
* Oversee the creation and storage of all applicable documents and files.
* Understand all components of the contract including procurement and any amendments.
* Be familiar with City of Los Angeles and LAWA policies with regards to contracting.
* Conduct activities necessary when contracts expire or need to be closed out.
Task Orders
* Create labor, other-direct-cost, scope-based, and closeout task orders.
* Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
* Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
* Resolve task order funding issues by working with the various LAWA teams.
* Resolve task order and contract related issues as they arise.
* Other duties as required.
Other
* Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
* Coordinate with other LAWA groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
* Provide administrative support to LAWA management.
* Prepare meeting agendas, minutes, and other written correspondence.
* Prepare ad-hoc reports as requested by LAWA management or as necessary.
* Attend meetings, including pre-bid/pre-proposal and outreach events.
* Assist in resolving issues between firms and LAWA.
Process/coordinate LAX Security badge request packages:
quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.
Hardware/Software Knowledge
* Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional
* Highly skilled in Microsoft Excel
Keyword: Contract Administrator III
Required Experience:
Professional Experience Level/Other Qualifications
* Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
* Experience with task order contracts.
* Familiar with the United States General Services Administration per diem guidelines
* Critical thinking skills to address and resolve administrative and process issues.
* Able to present information succinctly
* Must be detail oriented and highly organized
* Effective oral and written communication skills
* Must be able to interface with a variety of people with different technical and educational backgrounds
* At least three (3) to 5 years of experience in the administration of commercial/government contracts is required
* Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred Education/Training
* A four-year degree is preferred, or at least course work in the field Element-Specific Requirements/Notes
* May assume other duties as required/needed
From: CTI Environmental, Inc.
