Contract Administrator - APSI Construction Management

Position Description Summary:

Role: Contract Admin

Location: LAX and Van Nuys Airport - California (on-site full-time)

Pay: $94-99K

Project: Capital Improvement Program

Client: LAWA

Administration of professional services contracts which provide planning & design and entitlement & environmental planning services in support of LAWA’s approximately $15 billion Capital Improvement Program at Los Angeles World Airports and Van Nuys Airport.

Essential Job Duties:

Provide a variety of contract administration duties for multiple professional service contracts, which may include:

• Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
• Process the addition and removal of firms to a given contract.
• Track relevant contract information and audit periodically.
• Maintain a log of contract performance.
• Oversee the creation and storage of all applicable documents and files.
• Understand all components of the contract including procurement and any amendments.
• Be familiar with City of Los Angeles and LAWA policies with regards to contracting.
• Conduct activities necessary when contracts expire or need to be closed out.
• Other duties as required

Task Orders:

• Create labor, other-direct-cost, scope-based, and closeout task orders.
• Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
• Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
• Resolve task order funding issues by working with the various LAWA teams.
• Resolve task order and contract related issues as they arise.
• Other duties as required.

Other:

• Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
• Coordinate with other LAWA groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
• Provide administrative support to LAWA management.
• Prepare meeting agendas, minutes, and other written correspondence.
• Prepare ad-hoc reports as requested by LAWA management or as necessary.
• Attend meetings, including pre-bid/pre-proposal and outreach events.
• Assist in resolving issues between firms and LAWA. CONTRACT ADMINISTRATOR II Contract Administrator II PS1081, PS1082
• Process/coordinate LAX Security badge request packages: quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.

Hardware/Software Knowledge:

• Proficient in Microsoft Office Word, Outlook, and Adobe Acrobat Professional • Highly skilled in Microsoft Excel

Professional Experience Level/Other Qualifications:

• Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
• Experience with task order contracts.
• Familiar with the United States General Services Administration per diem guidelines
• Critical thinking skills to address and resolve administrative and process issues.
• Able to present information succinctly
• Must be detail oriented and highly organized
• Effective oral and written communication skills
• Must be able to interface with a variety of people with different technical and educational backgrounds
• At least three (3) to 5 years of experience in the administration of commercial/government contracts is required
• Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance preferred

Education/Training:

• A four-year degree is preferred, or at least course work in the field
• Element-Specific Requirements/Notes
• May assume other duties as required/needed
• Maybe required to work past regular work shift