Contract Administrator at The Middlesex Corporation

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation. 

Position Summary:

The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
• Interact with clients, visitors, vendors, and all departments within the company
• Receive, distribute, and process invoices received for payment
• Prepare normal monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system.
• Compare work quantities to date and retainage with the owners for accuracy.
• Input change orders and back charges onto the payment requisition.
• Review and log all payments for vendors and subcontractors.
• Creation and maintenance of budgets.
• Set up/reconcile customers and jobs in the system.
• File job owner requisition sheets from the various authorities.
• Maintain subcontractor files and payment requisitions.
• Prepare a monthly backlog report for the bonding company.
• Prepare partial, final lien releases, and all required notices related to jobs and subcontractors.
• Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut.
• Prepare daily cash journals for job related receivables and payables.
• Knowledge of contract closeout processes with Mass DOT and CTDOT.
• Secure all necessary approvals and ensure that standard company procedures are followed.

Qualifications:

• Bachelor’s degree in accounting or equivalent.
• Three plus years of related finance or construction experience.
• Strong computer skills including MS Office/ Excel.
• HCSS/Viewpoint software experience is preferable.
• Minimum of 1-2 years administrative experience
• Ability to work in a high-volume department
• Communication with vendors and field personnel on a daily basis

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.
• Team player with strong interpersonal skills.
• Ability to manage a team in an efficient and effective manner.
• Self-starter with excellent verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard working.
• Possess strong leadership qualities.
• Above average organizational skills.
• Strong commitment to success of all.
• Possess a strong work ethic.
• Demonstrate the upmost professionalism in how you represent yourself.
• Show quality in everything you do.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off. 

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

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