Contract Administrator - Applied Medical

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Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

As a Contract Administrator, you will be responsible for working within the framework of a team and performing the following activities:

• Work collaboratively with internal and external teams to facilitate, manage, and oversee the contract process from initial proposal to final execution as follows:
• • Draft and revise distribution, product supply, and pricing agreements.
  • Review and redline terms and conditions on company and customer agreement templates.
  • Work closely with company legal team to assess legal terms and conditions.
  • Interface regularly with customers to keep the contracting process moving along.
  • Provide regular status updates to internal teams for contracts in process.
  • Oversee the signature process utilizing an electronic signature system.
• Manage existing agreements and workflows:
• • Manage a high volume of sales contract documents using a contract management system (CMS).
  • Reconcile and maintain contract details and milestones using a contract management system (CMS) and SAP.
  • Track and manage contract life-cycle including renewals, expiration dates, and key contract milestones.
  • Recommend changes to contract language and processes.
  • Assess the need for contract amendments, addendums, and notices letters.
• Work collaboratively with internal and external teams to execute bids, as needed:
• • Create comprehensive responses to Requests for Information (RFI) and Requests for Proposal (RFP)..
  • Track trends within contract terms and answers to Requests for Information (RFI).
• Provide additional support for the Contract team and leadership, as follows:
• • Act as a safety net for the team so that no agreements fall thru the cracks.
  • Manage special projects and assist other departments as needed.
  • Maintain Contract Priority List, Contract Status Overviews and other trackers as needed.
  • Develop, assess, and implement policies and procedures.
  • Develop and update departmental desk procedures.
  • Assist with the training of new team members.
  • Understand and comply with Applied Medical's Quality Systems (QS), safety rules, and company policies.

Position Requirements

This position requires the following skills and attributes:

• Bachelor’s degree or equivalent experience with strong academic credentials.
• One to two years of full-time experience in a contract administrator position or a related role.
• Possesses outstanding organizational skills, attention to detail, and project management skills.
• Extensive knowledge of Microsoft Office, specifically using Word to document properties, comparisons, and track changes.
• Experience using a contract management system (CMS) or a contract life-cycle management (CLM) system.
• Knowledge of standard contract terms and conditions with strong contract drafting, reviewing, and editing skills.
• Interpret contract provisions and provide high-level summaries of contract terms.
• Excellent written and verbal communication skills.
• Exemplary critical thinking and analytical skills.
• Highly motivated self-starter and ability to work independently as well as within the framework of a team.
• Coordinate multiple projects and prioritize workload.
• Professional demeanor and reliable work ethic.
• Desire to learn and make suggestions to improve efficiencies and form creative solutions.

Preferred

The following skills and attributes are preferred:

• Paralegal experience a plus.
• Experience with Adobe Acrobat.
• Skilled at using SAP Ariba.
• Familiarity with the medical device industry or the healthcare contracting landscape, including Group Purchasing Organizations (GPOs) and Integrated Delivery Networks (IDNs).

Benefits

• Competitive compensation range: $68000 - $85000 / year (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.