Contract Analyst II- Supply Chain (Hybrid) - Baylor Scott & White Health
Dallas, TX
About the Job
JOB SUMMARY
The Contract Analyst II position supports strategic sourcing functions through contract administration, contract management, and data analytics. This includes, initiating, coordinating and setting up contracts in addition to managing contracts throughout their entire lifecycle, including creation, negotiation, execution, value capture, compliance and renewal. Supports Strategic Sourcing Director and Commodity Directors on various tasks to ensure alignment with operational stakeholders, accurate data, cost reduction and value creation outcomes are tracked in the appropriate tools, change control processes are implemented accurately, and financial components of the agreements are documented and implemented regularly.
ESSENTIAL FUNCTIONS OF THE ROLE
+ Responsible for the validity of the corporate contract repository system and oversees the process and performance of activities to ensure accuracy and completeness. Monitors contract performance optimization, conformity, and compliance.
+ Serves as a key internal interface with various stakeholder groups throughout the organization including Finance, Accounting, Revenue Cycle, business stakeholders, Supply Chain operations, Logistics, Legal, Risk Management, Compliance and Enterprise Security.
+ In partnership with the Commodity Directors, reviews supplier requests to alter terms and conditions, assess risk and provide recommendations that protect the organization's interests. Addresses supplier questions and effectively resolves and/or escalates disputes, when appropriate.
+ Coordinates, collects and troubleshoots issues related to supplier performance data uploads for supplier scorecard. Attends Director meetings, documents/tracks status of key decisions and action items. Documents processes and logic applied in reporting. Performs consistent quality review of data and report results. Acts as Subject Matter Expert (SME) for processes, new projects and implementations or upgrades to existing systems or products. Works with all levels of internal and external staff, including senior management, to develop and implement business requirements.
+ Develops dashboard reports and management summaries which present data findings in a professional, concise and readable format appropriate for content and audience.
+ Ensures pricing is accurate in the system to enable automated buying and determine root cause of bottlenecks in automating purchases due to contract setup, where applicable.Coordinates with Procurement, AP, and line of business functions on requisition, PO and Invoicing related tasks.
+ Facilitates document management tasks such as document archival, sharing and access management via SharePoint, OneNote, the source-to-settle system, and the contract execution document management system.
+ Maintains all information and material strictly confidential manner. Maintains deadlines on deliverables and communicates on an ongoing basis with business partners and internal clients about contractual issues.
KEY SUCCESS FACTORS
+ Technical knowledge of procurement and contracting tools and processes preferred. Ivalua usage is a plus.
+ Analytical skills with ability to manipulate large volumes of spend data for analysis of supplier, product and facility utilization.Advanced-level skills with MS Office and Excel.
+ Working knowledge of Healthcare Supply Chain processes.
+ Ability to quickly learn new processes, software and applications.
+ Excellent verbal and written communication, interpersonal, customer, stakeholder and vendor management skills.
+ Ability to communicate with individuals at all levels of the organization.
+ Strong project management/organizational skills with ability to manage multiple tasks and/or projects, with ability to prioritize and problem-solve.
+ Self-starter; acts with a sense of urgency in all activities. Ability to work in a high output environment.
+ The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Baylor Scott and White Health.
BENEFITS
Our competitive benefits package includes the following
+ Immediate eligibility for health and welfare benefits
+ 401(k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1
Note: Benefits may vary based on position type and/or level
QUALIFICATIONS
+ EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification
+ EXPERIENCE - 3 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Contract Analyst II position supports strategic sourcing functions through contract administration, contract management, and data analytics. This includes, initiating, coordinating and setting up contracts in addition to managing contracts throughout their entire lifecycle, including creation, negotiation, execution, value capture, compliance and renewal. Supports Strategic Sourcing Director and Commodity Directors on various tasks to ensure alignment with operational stakeholders, accurate data, cost reduction and value creation outcomes are tracked in the appropriate tools, change control processes are implemented accurately, and financial components of the agreements are documented and implemented regularly.
ESSENTIAL FUNCTIONS OF THE ROLE
+ Responsible for the validity of the corporate contract repository system and oversees the process and performance of activities to ensure accuracy and completeness. Monitors contract performance optimization, conformity, and compliance.
+ Serves as a key internal interface with various stakeholder groups throughout the organization including Finance, Accounting, Revenue Cycle, business stakeholders, Supply Chain operations, Logistics, Legal, Risk Management, Compliance and Enterprise Security.
+ In partnership with the Commodity Directors, reviews supplier requests to alter terms and conditions, assess risk and provide recommendations that protect the organization's interests. Addresses supplier questions and effectively resolves and/or escalates disputes, when appropriate.
+ Coordinates, collects and troubleshoots issues related to supplier performance data uploads for supplier scorecard. Attends Director meetings, documents/tracks status of key decisions and action items. Documents processes and logic applied in reporting. Performs consistent quality review of data and report results. Acts as Subject Matter Expert (SME) for processes, new projects and implementations or upgrades to existing systems or products. Works with all levels of internal and external staff, including senior management, to develop and implement business requirements.
+ Develops dashboard reports and management summaries which present data findings in a professional, concise and readable format appropriate for content and audience.
+ Ensures pricing is accurate in the system to enable automated buying and determine root cause of bottlenecks in automating purchases due to contract setup, where applicable.Coordinates with Procurement, AP, and line of business functions on requisition, PO and Invoicing related tasks.
+ Facilitates document management tasks such as document archival, sharing and access management via SharePoint, OneNote, the source-to-settle system, and the contract execution document management system.
+ Maintains all information and material strictly confidential manner. Maintains deadlines on deliverables and communicates on an ongoing basis with business partners and internal clients about contractual issues.
KEY SUCCESS FACTORS
+ Technical knowledge of procurement and contracting tools and processes preferred. Ivalua usage is a plus.
+ Analytical skills with ability to manipulate large volumes of spend data for analysis of supplier, product and facility utilization.Advanced-level skills with MS Office and Excel.
+ Working knowledge of Healthcare Supply Chain processes.
+ Ability to quickly learn new processes, software and applications.
+ Excellent verbal and written communication, interpersonal, customer, stakeholder and vendor management skills.
+ Ability to communicate with individuals at all levels of the organization.
+ Strong project management/organizational skills with ability to manage multiple tasks and/or projects, with ability to prioritize and problem-solve.
+ Self-starter; acts with a sense of urgency in all activities. Ability to work in a high output environment.
+ The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Baylor Scott and White Health.
BENEFITS
Our competitive benefits package includes the following
+ Immediate eligibility for health and welfare benefits
+ 401(k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1
Note: Benefits may vary based on position type and/or level
QUALIFICATIONS
+ EDUCATION - Bachelor's or 4 years of work experience above the minimum qualification
+ EXPERIENCE - 3 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Source : Baylor Scott & White Health
