Contract Bid Facilitator at Sunbelt Rentals, Inc.

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Sunbelt Rentals strives to be the customer's first choice in the equipment rental industry. From pumps to scaffolding to general construction tools, we aim to be the only call needed to outfit a job site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our greatest asset, and although we present a comprehensive equipment offering, our expertise and service are what truly distinguish us from the competition.

We pride ourselves on investing in our workforce and offer competitive benefits, as well as extensive on-the-job training for all eligible employees.

As a highly successful national company, we are constantly looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!

Job Description Summary

Contract Bid Facilitator

Are you seeking an entrepreneurial, empowering workplace that allows you to:

• Develop a career track
• Leverage your current skills while developing new skills
• Work with an incredible team of people

Sunbelt Rentals--the fastest growing rental business in North America--is seeking a Contract Facilitator. Manage the pre-award review, compilation, and submittal of customer related documents on RFQs, RFPs, bids, and other sales proposals while working closely with Sunbelt Sales and Operations.

Position Responsibilities:
Compile, draft and submit accurate and complete proposals to commercial customers as requested and in conjunction with Sales.
Coordinate with Customer Contract Managers in minimizing potential risks to Sunbelt by completing first pass contract review.
Generate better processes and procedures to aid Sunbelt in winning more business.
Complete review of bid package and identify risks or concerns that Sales, Human Resources, SH&E, Operations, Accounts Receivable, tax and other cross-functional teams need to be aware of.
Complete first pass review of commercial contracts as assigned by a Customer Contract Manager or Supervisor.
Serve as the primary point of contact for internal and external contacts for the bidding/award process.
Successfully manage multiple bid review requests and bid due dates with short turn-around times
Coordinate with Sunbelt Sales and Operations to ensure that bids are operationally viable for Sunbelt
Coordinate all necessary work and approvals with Sunbelt departments to respond to contractual requirements.
Develop and submit proposals and bid responses that require the integration of information from multiple internal departments
Maintain a bid win/loss analysis report and assist in growth, dissemination and evolution of report
on award of bid, communicate with other Sunbelt departments to advise them of special contractual requirements for customers.
Ensure the successful handoff of applicable tasks for awarded bids requiring life cycle management to the appropriate Customer Contract Administrator
Utilize Sunbelt’s contract lifecycle management (“CLM”) system (CongaNovatus) to keep track of bids, tasks, events, and for record retention.
Identify areas of concerns within bids and provide recommendations to Sunbelt’s Sales, Operations and/or to Customer Contract Managers for review and approvals.
Develop, implement and maintain a database of standard responses in order to maintain consistency in the way bids are submitted.
Assist in the development and implementation of team process and procedures, identifying areas where efficiencies can be gained and proposing solutions.
All other duties as assigned by Supervisor or Manager.

Requirements:
Education & Experience:

At least 1-3 years of bid review or related experience in the commercial sector required
Ability to thrive in a fast-paced, transactional organization that requires quick thinking and juggling multiple items at one time
Able to advise and interact with all levels of Sunbelt’s organization
Advanced prioritization skills
Excellent analytical and risk management identification skills
Proficient in Microsoft products
Knowledge of Wynne RentalMan System helpful
Knowledge of Contract Lifecycle Management systems preferred, specifically CongaNovatus
College degree preferred

Physical Demands:
Must be able to bend, squat, crouch and/or reach and lift up to 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind or excessive temperatures and/or night and weekend work. All duties must be performed according to Sunbelt’s safety policies and guidelines. Reasonable accommodations may be made to comply with ADA/ADAAA.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected ground
The physical demands of this role require bending, squatting, crouching, reaching, lifting 50 pounds or more, and working indoors/outdoors when required by the job. The above description is not a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day. Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer — Minority/Female/Disabled/Veteran and any other protected class.

Base Pay Range: $58,793.00 - 80,840.10

Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit

Sunbelt Rentals offers generous benefits including health, dental, vision, life insurance, wellbeing, and a retirement plan with employer matching contributions in accordance with Sunbelt’s plans, policies, and applicable agreements (unless specified in a collective bargaining agreement).

Gear up for an exciting career!

Sunbelt Rentals supports service members. Veterans encouraged to apply.

If a current Sunbelt Rentals employee has referred you for an employment opportunity please notify them that you are applying for this position. In order for the employee to get a referral bonus they need to contact their regional recruiter.