Contract Database Specialist/Paralegal- Temp - Holy Name Medical Center

Description

Holy Name is New Jersey's last remaining independent, Catholic health system, comprising a comprehensive 361-bed acute care medical center, a cancer center, medical fitness center, residential hospice, nursing school, and physician network. The system has a national reputation for providing culturally sensitive care to a diverse population, drawing patients from across the New York City region to its specialty centers and renowned doctors. Holy Name's mission to provide technologically advanced, compassionate and personalized care extends across a continuum that encompasses education, prevention, diagnosis, treatment, rehabilitation and wellness maintenance. The system is known as a high-quality, low-cost provider of extraordinary clinical care given by compassionate, highly trained physicians and staff.


A Brief Overview

The Contract Administrator/Paralegal will be responsible for organizing and implementing a comprehensive contract management system. This role includes the implementation and maintenance of the ContractWorks contract management system. The ideal candidate will have a strong legal background, expertise in contract administration, and experience with contract management software.


What you will do

• 1. Contract Management System Implementation:
• Lead the implementation of a contract management system.
• Develop and document procedures for contract management processes.
• Ensure the system is user-friendly and meets the needs of the organization.
• 2. System Organization and Maintenance:
• * Organize and maintain electronic and physical contract records.
• * Ensure all contract documents are properly stored and easily retrievable.
• * Monitor system performance and make recommendations for improvements.
• 3. Training and Support:
• * Provide training to staff on the use of the contract management system.
• * Serve as the primary point of contact for system-related inquiries and support.
• * Develop training materials and user guides for the system.
• 4. Compliance and Risk Management:
• * Ensure contracts comply with applicable laws, regulations, and company policies.
• * Identify and mitigate potential risks associated with contracts.
• * Advise management on contract risks and provide recommendations for risk mitigation.
• 5. Reporting and Documentation:
• * Prepare and present reports on contract status, compliance, and issues.
• * Document all contract-related activities and decisions.
• * Track key dates, milestones, and deliverables to ensure timely execution.

Education Qualifications

• Bachelor's Degree in Business Administration, Law, or a related field required

Experience Qualifications

• 1-3 years of experience in contract administration or a related legal field. required

Knowledge, Skills, and Abilities

• Strong knowledge of contract law and regulations.
• Proficiency in contract management software and MS Office Suite.
• Excellent drafting and communication skills.
• High attention to detail and strong organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.

Licenses and Certifications

• Certified Paralegal upon hire preferred

Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented team of physicians, nurses, allied health employees, and a wide variety of non-clinical administrative and operational staff members. Holy Name is an Equal Opportunity Employer.