Contract and Grant Analyst - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Sponsored Projects Administration is dedicated to providing excellent service to the contract and grant community. Sponsored Projects staff act as UCI's institutional officials in the review and submission of proposals to extramural sponsors for research, training and public service projects. Other institutional responsibilities include: negotiating and accepting awards on behalf of The Regents; drafting, negotiating and executing subcontracts; ensuring institutional compliance with Federal and State regulations, sponsor policy and University policy; representing the campus and The Regents when interacting with sponsors; coordinating pre-award and post-award actions that require either institutional or sponsor prior approval; and resolving problems related to sponsored projects.

Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. Provides high quality analytical and administrative support to sponsored projects staff. In coordination with the sponsored projects teams, the subaward team, and other units within Office of Research, the Contract and Grant Analyst is responsible for proposal and award intake and review with an emphasis on timely preliminary review of proposals and awards; preparation and dissemination of internal and external forms; preparation of correspondence; administrative review of regulatory approvals such as COI/IRB/IACUC; audit checks and entity checks of subrecipients; processing proposal denials; and facilitating/follow up on award closeout reports.

NOTE: This is primarily a remote position. Infrequently, this position may need, or be required, to work on campus.

Required:

• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage a high volume of transactions.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Knowledge of grant funding processes, procedures and techniques.
• Writing skills to draft persuasive text for variety of audiences.
• Demonstrated ability to maintain workflow with changing priorities and frequent interruptions and to organize and prioritize fluctuating workloads.
• Demonstrated ability to communicate in a helpful, effective and informative manner by telephone or in person on a one-to-one basis or within small groups.
• Ability to input and manage data with a high degree of accuracy.
• Demonstrated ability to work as a team member within established office substructures, and as a viable team member within the overall office organizational structure.
• Demonstrated experience in pre-award and post-award grant and cooperative agreement administration related to various extramural sponsors, including but not limited to federal agencies.
• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Job related experience.

Preferred:

• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Working knowledge of University policies and procedures related to research administration (including but not limited to accounting, purchasing, personnel and regulatory compliance).
• Demonstrated ability to explain and interpret complex policies, regulations, statutes and guidelines to others.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $32.43- $34.41 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.