Contract Specialist - AMMO - Solutions Through Innovative Technologies, Inc

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

ESSENTIAL JOB FUNCTION

Contracting Strategy

• Advise or assist the MMO (and CO for a given acquisition activity) to develop and evaluate contracting strategies for both traditional and non-traditional acquisition courses of action.
• Support all pre-acquisition activities to include market research, requests for information, and early requirements solicitation and analysis.
• Establish and monitor acquisition milestones and manage the acquisition timeline from solicitation to award.

Acquisitions Support

• Advise or assist the MMO (and CO for a given acquisition activity) in drafting, preparing, and reviewing documents to ensure compliance with applicable regulation, law, and policy as well as consistency with Government interests and objectivesServe as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records therein
• Advise or assist in drafting solicitation materials such as Requests for Information (RFIs), Statements of Work (SOWs), Statements of Objective (SOOs), and Quality Assurance Surveillance Plans (QASPs)
• Advise or assist in the preparation of a Government cost estimate or other documentation, as required by a selected acquisition course of action
• Prepare or administer just-in-time training and education to support the evaluation team for a selected acquisition course of action
• Advise or assist during contract evaluation and negotiation by reviewing vendor submissions and ensuring acceptability and compliance with solicitation requirements or constraints

Contract Administration

• advise or assist the MMO (and CO for a given acquisition activity) in the daily administration of contracts to include tracking milestones and deliverables, initiating funding actions or contract modifications, managing payments, and ensuring compliance with the terms of contract or agreement.
• Facilitate communication among all stakeholders to include the MMO (customer), CO, and suppliers
• Retrieve essential status information from established workflows using queries and reports

Records Management

• Advise or assist the MMO (and Contracting Officer for a given acquisition activity) in the management of essential records related to contract activities including case files in accordance with organizational policy
• Prepare supporting documentation as official records for critical decisions during phase-in, execution, or phase-out of a contract
• Prepare reports or briefings as required to communicate progress, plans, or issues for financial or programmatic reviews

Supplier Management

• Advise or assist the MMO (and CO for a given acquisition activity) in managing relationships with potential suppliers and vendors
• Activities may include conducting analysis through Supplier Performance Risk System (SPRS), verifying eligibility for proposal or award, or supporting the CO in the resolution of disputes or disagreements regarding contract deliverables or terms

Financial Management

• Advise or assist the MMO (and CO for a given acquisition activity) to manage the financial execution of a contract
• Activities include monitoring and analyzing spend plans against vendor financial execution reports, reconciling discrepancies in financial records, and generating reports and updates for management review

Risk Assessment

• Advise or assist the MMO (and CO for a given acquisition activity) in the identification and mitigation of acquisition-related risks
• Risks may include impact to schedule, cost, quality, or scope requiring due diligence on the part of the acquisition authority

Education and Experience

• Bachelor’s degree in Business Administration, Finance, Contract Management, or a related field
• 5+ years of experience in federal contracting or acquisition, preferably within the Department of Defense (DoD) or other government agencies

Certifications

• Defense Acquisition Workforce Improvement Act (DAWIA) Level II or III certification in Contracting

Skills and Competencies

• Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Strong analytical skills: Ability to conduct market research, evaluate contracting strategies, and analyze vendor submissions
• Effective communication skills: Proficiency in drafting, preparing, and reviewing solicitation documents, cost estimates, and contract-related materials
• Project management skills: Experience in managing acquisition timelines, establishing milestones, and ensuring timely completion of contract actions
• Financial management skills: Ability to monitor and analyze spend plans, reconcile financial records, and generate financial reports
• Risk assessment skills: Proficiency in identifying and mitigating acquisition-related risks

Technical Proficiency

• Experience with DoD-specific contracting tools: Proficiency in systems such as the Supplier Performance Risk System (SPRS) and other acquisition management software
• Competence in using standard office software: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Additional Requirements

• Active Top Secret Clearance
• US Citizen

• Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA)
• Master’s degree in Business Administration, Finance, Contract Management, or a related field
• DAWIA Level III certification or higher
• Background in managing high-value contracts or complex acquisition programs
• Familiarity with foreign military sales (FMS) and international acquisition regulations