Contract Specialist - Port Authority of New York and New Jersey
Newark, NJ
About the Job
Description
About the Role
As a Contract Specialist, you will be managing the administrative process, associated record keeping, creation and transmission of documents and scribing meeting minutes in a fast-paced environment at the direction of the Senior Engineer of Construction for all assigned Contracts.
Responsibilities
· Preparation and review of Contractor payment applications.
· Updating electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.
· Processing sub-contractor approval requests.
· Ensuring all necessary documentation is obtained in order to process change orders and lump sum conversions.
· Understand and review Contractor’s certified payroll reports and track MWBE and recycling goals.
· File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.
· Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.
· Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.
· Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.
· Monitoring actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.
Minimum Qualifications
· A minimum of five (5) years’ experience in office engineering and /or administrative work with principal experience in the administration of Construction Contracts
· Proficiency in MS Office, Wintrak and SAP
· Knowledge of B2G and LCP Tracker
· Successful candidate must be able to pass a fingerprint-based, Criminal History Records Check and Secure Worker Access Consortium (SWAC)
Desired Qualifications
· Bachelors, Associates Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.
· Excellent oral and written communication and presentation skills.
· Strong problem solving and decision-making skills and work well with others.
· Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department.
· Demonstrated ability to multitask and adjust priorities.
Selection Process
The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.
Click here (https://www.jointheportauthority.com/pages/working-here) for more information about benefits, our culture, and career development opportunities.
REQNUMBER: 62005
About the Role
As a Contract Specialist, you will be managing the administrative process, associated record keeping, creation and transmission of documents and scribing meeting minutes in a fast-paced environment at the direction of the Senior Engineer of Construction for all assigned Contracts.
Responsibilities
· Preparation and review of Contractor payment applications.
· Updating electronic work-in-place logs and financial information for assigned Contracts on a monthly basis with input from supervisor.
· Processing sub-contractor approval requests.
· Ensuring all necessary documentation is obtained in order to process change orders and lump sum conversions.
· Understand and review Contractor’s certified payroll reports and track MWBE and recycling goals.
· File daily field inspection reports and maintain real-time logs of any extra work quantities contained therein being tracked on a time and material basis against associated budgets.
· Alert supervisor of any budgetary exceedance concerns and of any documentation not being received in a timely manner.
· Scribe and distribute progress meeting minutes and write memos at the direction of the Sr. Engineer of Construction.
· Balance and be able to adjust multiple priorities and follow up on all correspondence needed from Contractors, main office and supervisory staff needed to carry out your responsibilities.
· Monitoring actual budget expenditures and schedules against forecasts and alerting supervisory staff of any potential issues.
Minimum Qualifications
· A minimum of five (5) years’ experience in office engineering and /or administrative work with principal experience in the administration of Construction Contracts
· Proficiency in MS Office, Wintrak and SAP
· Knowledge of B2G and LCP Tracker
· Successful candidate must be able to pass a fingerprint-based, Criminal History Records Check and Secure Worker Access Consortium (SWAC)
Desired Qualifications
· Bachelors, Associates Degree or post high school Certificate in public administration, business, finance or other related field from an accredited institution.
· Excellent oral and written communication and presentation skills.
· Strong problem solving and decision-making skills and work well with others.
· Demonstrated experience working with a cross section of staff in terms of their supervisory level as well as stakeholder staff outside of the department.
· Demonstrated ability to multitask and adjust priorities.
Selection Process
The application process varies by position, but typically includes an initial phone interview for qualified candidates, followed by a more in-depth interview(s) and/or assessment(s). Selected candidates who are made a conditional job offer will be asked to undergo a background check.
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive benefits package, hybrid work options for many positions, and a professional environment that supports development and recognizes achievement.
Click here (https://www.jointheportauthority.com/pages/working-here) for more information about benefits, our culture, and career development opportunities.
REQNUMBER: 62005
Source : Port Authority of New York and New Jersey
