Contracts Administrator - Fort Walton Machining, Inc.
Fort Walton Beach, FL 32548
About the Job
Fort Walton Machining, Inc. was formed in 1987 as a special custom manufacturing operation specifically to service Eglin Air Force Base and its prime contractors. It began as a small cell with only two employees, but its mission even then, as it is now, was to provide highly technical, precision machining with zero defects delivered on time to its customers' complete satisfaction. Commitment to that mission rapidly earned the company its reputation for "walking the walk" not just "talking the talk". As evidence of this, Fort Walton Machining became a certified "Dock to Stock" supplier for one of its major customers as early as 1991.
Certified to AS9100 Quality Standards as well as government and military quality standards MIL I 45208A, the company was heavily involved in the Air Force AMRAAM project from 1991 to 1993. The vision always was to expand into commercial markets as well as to continue serving the military and its primes. Early in 1995 the company formed a business alliance with a major corporation involved in the medical industry and this alliance led to further business with their associates in the British Isles and Japan. As a result of these rich experiences, Fort Walton Machining today is an international service company, capable of accommodating customers all over the world. As part of Fort Walton Machining, you will continue our legacy to provide a top-notch service to our customer.
Job DescriptionSummary: Administers all aspects of assigned contract processing.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Perform pre- and post-award contract management and administration functions.
• Perform contract review of customer purchase orders to company supplied proposals.
• Administers all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, delivery schedules, legal requirements and other commitments.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
• Research, review, perform risk management and negotiate terms and conditions. Seek guidance on complex terms and conditions as needed from upper management or legal support.
• Prepare contract summaries for management as necessary.
• Perform closing activities as needed to ensure both contract and ERP system are closed out and tie.
• Coordinate with finance staff to ensure proper billing and collection of contractual revenue.
• Develop and prepare reports on the status of incoming contracts.
• Analyze and mitigate risk to the company.
• Maintain detailed and organized files.
• Conduct special projects as assigned.
• Creates workflows to ensure proper routing of contracts as needed including data entry of contracts to create sales orders in MRP system.
• Prepare return authorization reports, quotations, warranty explanations and answers by collecting, analyzing, and summarizing sales information.
• Maintains customer accounts and rapport for familiarization and/or to resolve Sales/Engineering/Contract problems.
• Perform other job-related duties as necessary or assigned.
QualificationsJob Knowledge, Skills and Abilities
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Well versed in understanding of contracts and contractual terminologies.
• Must be able to pass a government security screening to access customer data bases.
• Ability to work independently and resolve practical problems.
• Exceptional organizational skills and ability to work well under stress, despite numerous interruptions. Accuracy and attention to detail.
• Excellent computer skills in word processing, spreadsheets, and databases. Ability to learn company software.
Education and/or Experience
High School diploma or GED equivalent is required. Minimum of 3 years’ experience, preferably in manufacturing environment. Proficient in Microsoft office.
Additional information
This position will require about 10% travel ability to service our other plant in the area.
Additional Information
Benefits:
- Medical
- Vision
- Dental
- 401K
- Life Insurance
- Supplemental Insurances
- Short Term Disability
- Long Term Disability
- Paid Holidays
- Personal Time
- Vacation Time
All your information will be kept confidential according to EEO guidelines".
We are proud to be a DRUG-FREE company. Testing for illegal drugs is required prior to hiring and periodically during your employment.
Fort Walton Machining, Inc. will provide reasonable accommodation to all applicants and employees. Please contact Dan Bowman at 850-244-9095 or email at if you need an accommodation to complete the application process.
Fort Walton Machining, Inc. provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development. We are in compliance with all laws and regulations (in the United States, Title VI and Title VII of the Civil Rights Act as amended, VEVRAA, Section 503 of the Rehabilitation Act, and the ADA).