Contracts Administrator - Qatar - International SOS Government Medical Services

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defence and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

This role is for a Project Contract Administrator supporting on-site project-specific contract and subcontract administration on site in Qatar. They will assist in the organization and development of contractual products and assignments.

They will work closely with the Senior Contract Administrator and project team with contract administration, data deliverables, tracking client requests and responses, invoicing, change management, and other contractual documents. They will take the lead on contracts and administrative items at the project level.

Key Responsibilities:

• Keep all internally developed tracking mechanisms up to date and provide reminders to team members as appropriate;
• Assist in developing formal contractual correspondence;
• Participate as a team member during the proposal development process
• Track meetings and deadlines required
• Assist in reviewing and writing proposals, TAs, MOUs, and NDAs
• Assist in negotiating proposal rates and terms
• Maintain comprehensive subcontract/procurement electronic and hard copy files in accordance with company policies, procedures, and Federal Regulations;
• Assist in the development of process improvements for contract and subcontract management;
• Assist with problem resolution and guide program management as required;
• Assist with prime contract invoicing and tracking;
• Conduct internal reviews against company policies and procedures;
• Other special duties as assigned

Required Skills and Knowledge

• Extremely motivated; customer-service oriented;
• Excellent organizational skills; high accuracy and attention to detail;
• Good cost/price analytical skills;
• Excellent oral and written communication skills
• Ability to work in a fast-paced team environment; motivated; driven; excited by the challenge of being part of a world-class contracts organization
• Government procurement/subcontracting experience and FAR knowledge is a must
• Positive attitude and willingness to take ownership of assignments

Required Competencies

• Ability to self-initiate with self-discipline to work remotely without supervision
• Customer service oriented
• Strong organizational skills – must be able to multi-task
• High accuracy and attention to detail
• Ability to work in a team environment
• Excellent communication, writing, and analysis skills
• Ability to work well under constantly changing deadlines and priorities

Required Work Experience 

• 3-5 years experience in US government contracting (federal/DoD)
• Fast-paced multi-functional team environment

Required Qualifications

• Bachelor’s degree in Business or related discipline, or sufficient relevant experience
• Proficient in MS Word, Excel, SharePoint and Outlook
• Understand contractual language, contract administration concepts, practices, and standards

Required Languages

• Foreign language preferred but not required

Travel / Rotation Requirements

• Occasional travel to Kuwait to meet with clients.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. 

Compensation | Min:$85,000 Max: $92,000

The pay range is based on several factors and may vary in addition to a full range of medical, financial, and other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus.  International SOS complies with all federal, state, and local minimum wage laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.