Contracts Analyst (MRM) - Orange County Transportation Authority

Why OCTA

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future.

OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs.

We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents. 

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Overview:

Under general supervision, responsible for managing a variety of service and supply contracts, approving invoice payments for existing accounts, enforcing contract terms and conditions, establishing new contracts, developing scopes of work, and processing contract amendments. Confers with project managers to evaluate vendor performance and determine and implement changes to contractual terms. Resolves highly complex contract performance issues.

This is an exempt position in Salary Range 205: Min $95,176 -  Mid $114,212 - Max $133,247 annually. The starting salary will be within this range based on qualifications.

The position will remain open until a candidate is selected.

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency.

Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job.

• Evaluates bids, proposals, and quotations; conducts cost and price analysis; participates in evaluation committee meetings and conducts vendor interviews; determines consultant/contractor recommendations.
• Drafts contract scopes of work, exercises contract options, manages price summaries, determines initial contract years and option years.
• Performs drug and alcohol compliance reviews of named contractors. Record findings and file the proper documents to ensure compliance is met.
• Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes.

Customer & External Focus: Markets his/her workgroup effectively and influences others in the organization.

• Communicates effectively, both orally and in writing, with all levels of management and staff.

Solves Problems & Analyzes Issues: Has and applies problem analysis and problem-solving skills on a technical and interpersonal level.

• Ensures contracts protect the interests of the Agency and upholds policies and procedures. Develops an understanding of internal customers’ budgeting needs and procedures; provides procurement strategies for all major projects; reviews requisitions for funding availability and account code accuracy.
• Oversees contractors to ensure contract compliance and conformance to applicable laws and OCTA policies. Develops and maintains contract tracking databases related to contract terms, expenditures, burn rates, and forecasting.
• Conducts research, including Buy America requirements, and makes recommendations for the procurement of non-revenue vehicles and prepares vehicle acceptance procedures and guidelines. Writes contracts and scopes of work.

Works in a Collaborative Manner with Others: Works in a collaborative manner with others, helps resolve unproductive conflict.

• Establishes and maintains effective working relationships.
• Collaborates with Contract and Materials Management (CAMM) staff in developing, establishing and amending contacts

Any combination of education and experience equivalent to a bachelor's degree in business administration, finance, transportation, or related field with a minimum of five years professional administrative or analytical experience in the development and administration of contracts. Vehicle or facilities maintenance experience is preferred.

Working Conditions/Physical Activities:
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more. OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.