Contracts Secretary, DOD - ASRC Federal Holding Company

WE WON!! ASRC Federal Technology Solutions has been awarded a 5-year program support a Program Executive Office in the area of Acquisitions and Contracts. We are currently seeking a Contracts Secretary to support our DOD customer.

* Manage and oversee senior-leadership schedules including travel management; coordination and read-ahead package preparation of program and management briefs including compilation and analysis as required to prepare Government personnel for meetings; and, management and coordination of program events.

* Perform advanced clerical/administrative duties to assist with the proper management of the Program Management Office and acquisition-related support.

* Utilize the advanced features in the provided software to perform data and statistical analysis of information, and the ability to transform this information into spreadsheets, graphs, pivot tables/charts, and other output within the time constraints specified by the customer.

* Analyze and compile data and develop solutions or alternative methods of proceeding.

* Monitor the status of reviews and document edits and versioning and facilitate routing of products for final submission to PMO/Program Management Office staff.

* Routing Tasks. Monitor status of reviews and ensure products have been edited by the technical editor prior to final submission of the PMO staff.

* Screen incoming correspondence and materials.

* Prepare executive level summaries and note areas of interest. Assist the government customer in review of PMO products and documents in preparation for senior leadership review, Gate Reviews or Milestones.

* Manage action items in tools that track action due dates and send reminders prior to due date to ensure deadlines are met. Gather inputs for PMO administrative data calls (data calls typically include requests for information), draft and revise data call responses to be reviewed by PMO staff.

* Prepare and maintain organization metrics (e.g., balanced scorecard) in the form or format as assigned by the requestor and be available for ad hoc data calls within the timeframe.

* Prepare outgoing correspondence and documents for mailing, and identify as either action or non-action, classified or unclassified, as appropriate, and routed to the appropriate individual.

* Files and records shall be reviewed, maintained, and purged of obsolete documents. When necessary, prepare required destruction certificates and deliver the documents to the authorized destruction Contractor, or destroy and certify destruction as necessary.

* Identify and provide solutions to challenge areas, identify risks and mitigation steps, and report back on areas in need of greater attention.

* Attend senior level forums as appropriate and disseminate information resultant from the engagements.

* Draft and revise data call responses to be reviewed by Program Office Program Managers/Deputy Program Managers and PEO/DPEO.

* Maintain a desk book or guide of all up to date standard operating procedures, routine business practices and processes used to support all administrative functions.

* Establish and/or maintain electronic and paper libraries of all program documentation and briefs.

ASRC Federal offers an excellent benefits package that includes immediate vesting in our 401k, certification reimbursement and tuition reimbursement. We foster a culture of professional development and innovation. Find out why we are certified as a "Great Place to Work". This role requires US Citizenship and experience utilizing utilizing critical thinking skills.

* Bachelor's degree and eight (8) years of administrative experience utilizing exceptional organizational skills; in lieu of a degree, 10 years of experience as stated above is acceptable.

* Experience in proposals and artifacts such as RFPs, SOWs is a strong plus.

* Excellent skills with MS Office Suite (Word, Excel, PowerPoint, etc...)

* Ability to facilitate meetings if/when needed.

* Excellent business writing skills as this role supports the Program Executive Office.

* Experience interacting with high-level government officials is a plus.

* Proven track record of organizational skills, working independently and multi-tasking.

* US Citizenship is required for this role.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled