Controller - House of Ruth Maryland Inc

JOB TITLE:

Controller

LOCATION:

Administration Building - Baltimore, MD

REPORTS TO:

Chief Financial Officer

COMPENSATION:

$100,000 - $125,000

SUMMARY OF POSITION:

The Controller oversees the accounting and finance team to retain and advance the financial position and good standing of the Agency

The position manages the daily operations of the department, assuring accurate and timely reporting following generally accepted accounting principles

The position may ultimately supervise the Accounting Manager, but will have oversight of all accounting and financial activities not performed by the CFO

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assure generally accepted accounting principles and internal controls are followed throughout all accounting functions and that all activities are completed efficiently and in a timely manner

Oversees day-to-day accounting functions, including but not limited to, accounts payable, accounts receivable, cash receipts, payroll, bank transactions, and oversight of the grant accounting and reporting team

Proper delegation to accounting manager

Achieves department goals and daily activities through effective delegation, expectation setting and direct supervision of employees, in accordance with the organization's policies and applicable laws

The position will be required to perform tasks and entries/records in the system to assist with internal controls, periods of heavy volume, and when coverage is required due to vacancies or staff leave

Maintains a respectful work environment through open communications and seeks to develop staff skills; encourages growth through inclusion in planning, decision-making, facilitating and process improvement when appropriate; provides regular feedback to assure performance to expectations Coordinates the month - end and year - end closing processes.Plays a detail role as determined per the checklists

Assists CFO with the preparation of monthly and year-end financial statements

Assures compliance with monthly, quarterly, semi-annual and annual grantor deadlines, filing requirements, and financial reporting guidelines

Through the accounting manager, ensures all grants are properly billed in accordance with schedules

Manages accounts receivable to ensure funds billed are collected, with communication to internal and external contacts as needed to resolve issues

Partners with Directors and program staff to support completion of requests for proposal or funding applications including providing budget projections incorporating future needs and strategic focus

Works closely with the grant and data teams to coordinate activities

Leads the annual budget process incorporating agency and program specific goals resulting in Board approved operating budget

Main contact for the Agency annual financial audit and related tax returns, including the 990, Justice Towers, annual charitable renewals for MD and VA and others if determined necessary

Main contact for the Agency retirement plan audit and filing of 5500

Maintain supporting schedules and ensures no findings or issues in the audit process

Assists the CFO with annual insurance renewals for property, general liability, commercial automobile, workers compensation, management liability, and cyber insurance

Assists the CFO and HR department via participation of the annual renewal and pricing schedules for employee benefits

Prepares regular and ad hoc reports that summarize and forecast business activity and financial position in areas of income, expenses, grant underwriting, present and expected operations; assists in preparation of items for presentation to Board of Directors

Provide monthly and quarterly reporting packages to CFO and to others as determined

Implements new processes (where necessary) in support of agency initiatives

Seeks ways to improve and promote quality and demonstrates accuracy and thorou