Controller - Kitsap Community Resources

This is an excellent opportunity for a growing financial professional to develop their leadership skills and abilities within a rapidly changing non-profit environment.

Join a growing team and help mature KCR by working to modernize and advance key systems. Successful candidate will be part of a succession plan for further advancement in the future. Make a difference in an agency that's changing lives in Kitsap County!

Effective/Revised Date: 9/10/2024
FLSA Status: Salaried, Exempt
Reports to: Chief Financial Officer

Position Purpose:
This position takes a pro-active management role in ensuring the integrity and accuracy of the agency's accounting systems, serves as back-up for the Chief Financial Officer, supervises Fiscal staff, works directly with funding sources and program staff, provides guidance and information on fiscal policy, procedures and process, and ensures compliance with relevant local, state and federal contracts and agreements.

Job Duties and Responsibilities:

1. Reports to, and coordinates closely with, and accepts assignments from Chief Financial Officer (CFO) and Executive Director (ED).
2. Works with department management across the agency to develop and review budgeting and accounting information.
3. Responsible for monitoring the integrity and accuracy of all accounting systems.
4. Adheres to the highest level of professional ethics and conduct.
5. Participates in fiscal reviews conducted by various funders.
6. Develops and maintains the standard operation procedures files for KCR fiscal division – including, but not limited to, a calendar and timeline of billing cycles and fiscal deliverables and ensures the awareness of relevant staff through regular communications.
7. Administers the grant billing function and assures the agency complies with fiscal grant requirements. Oversees agency and funder audits and monitoring and ensures timely completion of the agency audit (and audit submittal) as well as timely submission of the 990.
8. Oversees Fiscal operations including, but not limited to, payroll, accounts receivable, accounts payable, general ledger, and financial reporting.
9. Ensures that all processes and procedures are regularly communicated to staff and ensure compliance by direct supervision. Documents accordingly.
10. Aggregates and presents financial data and information in a coherent manner.
11. Supervises preparation of monthly, quarterly, and annual reports to selected funding sources and government tax agencies.
12. Supervises agency benefits program (in coordination with Human Resources) and payroll deductions including taxes, medical, dental, 401-K, and garnishments as well as leave use and accruals.
13. Manages the bank reconciliation process in the time frame required by the CFO.
14. Ensures compliance with AICPA and GAP general accepted accounting principles with approval from Fiscal Director.
15. Develops necessary quality control procedures to ensure system integrity and accuracy.
16. Identifies out of balance situations to CFO and recommends corrective action to be taken.
17. Identifies outside opportunities for help when internal processes are beyond agency capabilities.
18. Reviews the control, classification and recording of agency financial transactions.
19. Supervises the reconciliation of all payroll/benefit's general ledger accounts monthly.
20. Supervises the reconciliation of numerous accounts reconciliations maintains a thorough awareness of related KCR policy and process.
21. Coordinates with other departments to review and discuss information submitted to accounting by program staff.
22. Performs General Ledger Fund Accounting functions for designated program grants/contracts including fund billings.
23. Develops and maintains regular reconciliation procedures to analyze balances in General Ledger accounts to determine reasonableness and agreement with independent or separately prepared records.
24. Plans and coordinates annual inventory of fixed assets.
25. Participates in staff recruitment and placement in coordination with HR and leadership.
26. Accepts other job-related duties as assigned.

Required Qualifications:

1. Bachelor's degree and CPA or CMA plus 4 years of experience in fund or government accounting, working with GAP and CFR 200 standards.
2. Demonstrated proficiency in budgetary and fund accounting skills.
3. Broad financial and accounting experience (in non-profit setting preferred).
4. Demonstrated ability to successfully lead a fiscal team.
5. Demonstrated ability to maintain confidentiality and a highly respected personal reputation.
6. Demonstrated ability to communicate effectively in writing and verbally, in English.
7. Demonstrated high level of proficiency in utilizing software applications to collect, maintain and analyze financial data including, but not limited to spreadsheets, databases and data tables, word processing, etc.

Preferred Qualifications:

1. Fluency in languages other than English.
2. Prior non-profit agency Fiscal leadership positions.
3. MIP system experience strongly preferred.
4. Additional certifications in financial and accounting areas of expertise.

Essential Physical/Mental Functions:

1. Intermittent sitting, walking, twisting, bending
2. Requires numerous hours of operating a personal computer.
3. Occasionally lifting to twenty pounds.
4. Cognitive ability to determine accuracy and apply appropriate measures to ensure files comply with generally accepted accounting principles.
5. Cognitive ability to apply GAAP in the execution of duties.
6. Cognitive ability to make informed judgments, and make adjustments or corrections to financial data, documents, contracts, agreements, etc.
7. Social and cognitive ability to lead a team, including providing appropriate advice and information.
8. Cognitive ability to demonstrate a high degree of attention to the detailed work of accounting.
9. Personal capacity to pro-actively seek out solutions, socialize them and develop action plans for their completion as approved.

KCR Core Values
Kitsap Community Resources core values are a vital part of each position and employees are expected to uphold them to the fullest.

• Integrity – taking care to honor our commitments in an ethical manner
• Compassion – genuinely empathizing with those we serve
• Excellence – demonstrating a high level of performance in all we do
• Diversity – showing honor and respect to all individuals we serve
• Collaboration – so we seek out partnership opportunities
• Teamwork – supporting our employees and partners as we fulfill our mission

KITSAP COMMUNITY RESOURCES IS AN EQUAL OPPORTUNITY EMPLOYER
KCR recognizes that ideas come from a diverse mix of minds, backgrounds and experiences. KCR is committed to attracting and retaining a diverse staff, by honoring experiences, perspectives and unique identities of the community in which we serve. KCR provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, nation of origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state, and local law.

All duties and requirements listed in this job description are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position; employees will be requested to follow any other job-related instructions and perform any other job-related duties requested by their supervisor.

Kitsap Community Resources is an “at-will” employer.