Controller - Mindful Support Services

About the Company

Mindful Therapy Group is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. We provide high-quality billing, marketing, and administrative services to independent mental health care providers across the Pacific Northwest. Since opening in 2011, we have partnered with over 1500 providers throughout our nine locations and Telehealth program, and we are continuing to grow!

We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team.

About The Role

The Controller will be responsible for managing the Company’s and Affiliates’ overall accounting operations, including the monthly close cycle, financial, tax and statutory reporting and compliance,  internal controls, and policy development. They will also collaborate with the HR/payroll, billing, operations and other departments to maintain comprehensive financial health and best business practices, including providing leadership and insight to improve interdepartmental processes.   

Responsibilities:

Accounting and Reporting  

• Maintain and enforce an appropriate system of internal controls, accounting policies, procedures and reconciliations to safeguard assets and ensure timely, consistent, reliable and relevant financial reporting  

• Ensure that all balance sheet accounts are reconciled monthly and in compliance with company policies and standards and that any outstanding variances are identified and corrected on a timely basis.  

• Review, analyze and reconcile general ledger and provider member accounts for accuracy and completeness 

• Manage treasury and insurance activities for the organizations to ensure custody of funds, securities and other company assets 

• Ensure the Company’s accounting policies and disclosures are in compliance with GAAP and that control structures are implemented and working as intended 

• In collaboration with the Finance team, produce accurate and timely monthly, quarterly, and annual financial statements. Provide ongoing analyses of financial statements and assist in implementing changes needed to achieve financial goals. 

• Work with external auditors on the planning, interim and fieldwork phases of the annual compliance work ensuring the client-prepared work is accurate and available when needed. 

• Work with the external tax return preparation team to ensure timely filing of income tax returns. 

• Maintain a thorough working knowledge of federal, state and managed care reimbursement methodologies to ensure that Company is paid and revenue deductions are recorded accurately 

• Manage monthly distributions to vendors and providers, including provision of complete and accurate financial reports 

• Oversee the accounting operations of affiliated companies 

• Monitor debt levels and compliance with debt covenants as applicable 

• Coordinate the provision of information to external auditors for the annual 401K audit 

• Manage and leverage outsourced functions where applicable 

• Collaborate with Human Resources to oversee payroll administration and associated employee benefits as well as ensure compliance with applicable state and federal laws 

Accounting Regulatory Compliance 

• Responsible for complying with and filing applicable taxes (B&O, Use and Other taxes) and ensuring compliance with city, state and local tax and licensing requirements   

• Prepare and provide tax support for external tax accountants to assist with completing Federal and State income tax filings.  

Strategic Financial Support 

• Analyze and interpret relevant financial data and business metrics to influence financial strategy and cost controls 

• Monitor and balance cash flows into and out of a business to meet obligations and optimize investment. 

Organization 

• Manage accounting staff for all delegated tasks, including setting clear expectations, providing timely feedback, and scheduling employee performance reviews to ensure employee growth and job satisfaction 

• Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives 

• Hire, train and supervise accounting team members and set department’s tone, priorities and operational strategy 

Processes, Services & Policies 

• Maintain and enforce appropriate accounting policies and procedures  

• Act as financial liaison for provider members, owners, managers, and administrative staff. Provide excellent customer service to provider members via email, phone and in person regarding monthly reporting, payments and fees 

• Identify, organize and execute process improvement projects to identify areas for efficiency, growth and revenue gains. 

Information and systems 

• Coordinate with IT & Operations departments to ensure technological controls are effective, documented and maintained 

• Maximize the use of technology tools by evaluating, recommending and implementing technology solutions 

• Maximize business systems to ensure seamless handover of joint financials to the Finance team  

• Utilize self-service business intelligence tools like Power BI to analyze data to identify patterns and trends the Company can leverage  

• Evaluate the effectiveness of accounting software and supporting database, as needed 

Other 

• Ad Hoc financial reporting for senior management 

• Attends meetings as required and participates on committees as directed 

• Performs other related duties as assigned or requested 

Requirements

Skills & Qualifications:

• Bachelor’s degree in accounting 

• CPA license preferred but not required 

• In-depth knowledge and understanding of GAAP 

• Two plus years working at a Big 4 or national/large local accounting firm in Assurance 

• 3-5 years leading or working as part of a corporate accounting team 

• Experience working in the healthcare, medical billing or equivalent industry preferred but not required 

• Thorough knowledge of MS Office tools, particularly Excel and Word 

• Prior experience with an ERP accounting software such as Sage or NetSuite 

Core Competencies:

• Interpersonal skills necessary to deal with a diverse group of individuals and ability to establish strong cooperative working relationships.   

• Ability to communicate clearly and concisely, both orally and in writing.   

• Ability to work both independently and as part of a team.   

• Strong organizational skills, detail-oriented with a commitment to meet deadlines.   

• Ability to succeed in a high-growth, high-transaction environment. Recognizes urgency in solving problems and prioritizing critical work while remaining calm under pressure.   

• Ability to maintain organized record keeping documents and working environment.   

• Proven ability to maintain discreet and confidential handling of sensitive information   

Benefits

Compensation and Benefits:

• 75% employer covered Health, Dental & Vision benefits plan
• 401(k) savings plan with employer matching upon eligibility
• 8 paid holidays
• 15 PTO days accrued annually
• Professional and career development opportunities
• Compensation evaluated with opportunities for advancement

Job Type: Full-time

Pay: $135,000.00 - $150,000.00 per year