Coordinator, Accounts Receivable - Burlington Stores

The Coordinator, Accounts Receivable will be responsible for collection of company’s accounts receivable as it relates mainly to Purchase Order Vouchers. Primarily involves reviewing paperwork received from stores, invoicing vouchers, pulling receipts from POS system and scanning documentation to agencies. Requires some collaboration with agency representatives. Also includes confirming completeness of documentation, problem solving and analysis. Requires frequent communication with team members to meet department goals and deadlines. Must be self-directed, able to prioritize workload and follow up on outstanding issues independently.

A Day In The Life:

• Purchase order vouchers accounts receivable processing:
  • Process mail received from stores by identifying specific agencies, maintaining knowledge for agency’s individual requirements, validating that all documents are received and if not, pull receipt copies. Organize paperwork for streamlining invoicing (i.e. one invoice for multiple sales rather than one invoice for each sale).
  • Utilizing Sage Business Works A/R software, create invoices, attach necessary documents and scan/email or mail to agencies.
  • Use systems to download and save receipt copies for bulk billings. Maintain organization of folders and files in Microsoft office.
  • Assist with monthly reconciliation and corrections of paperwork received vs invoices created to confirm outstanding A/R balances for both open invoices and open paperwork.
  • Partner with Marketing department to set up new agencies in Business Works and update internal documentation.
• Problem solve to rectify issues with agencies including collection of open invoices, application of payments, voucher acceptance procedures and agency requirements
  • Researching involves using Business Works, querying invoice backup and analysis of POV sales date via open paperwork schedule.
  • Involves professional communication with agency representatives via phone and/or email to gather information and provide timely response, as well as making corrections in Business Works system, open paperwork schedule and open transactions excel documents.
• Collection of outstanding receivables
  • Receive checks and wires and match to individual transactions. This sometimes requires utilizing agency’s individual websites to pull down payment support and match to our open invoices. May also require contacting agency for further information to properly match payment to transaction.
  • Maintain accurate data regarding open invoices/transactions.
  • Apply payments received in Excel file to maintain up to date open invoices schedule and allow for invoice aging reporting.
  • Assist with monthly reconciliations and corrections to assure proper posting in General Ledger.
  • May require updating database of agency information including contact information, billing requirements and other pertinent information.
• Provide backup to other coordinators which requires cross training between associates and keeping up to date on changing procedures.

You'll Come With:

• High School degree
• 1 year of experience in office environment, Finance area preferred
• Basic Microsoft Office experience with emphasis on Excel

Come join our team. You’re going to like it here!

You will enjoy a competitive wage, flexible hours, and an associate discount. Burlington’s benefits package includes medical, dental and vision coverage including life and disability insurance. Full time associates are also eligible for paid time off, paid holidays and a 401(k) plan.

We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.

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