Coordinator of Student Organizations (Administrative Services) - University of North Texas System

Title: Coordinator of Student Organizations (Administrative Services)

Employee Classification: Student Services Coordinator

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Student Engagement

Department: UNT-Student Activities Center-160530

Job Location: Denton

Salary: 47232

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

One of the goals of Student Activities is to help students get connected and involved on campus, to maximize their collegiate experience. Through a variety of events, services, and resources, the department provides students and student organizations with opportunities to connect to the university and to other students. Student Activities promotes a sense of community and loyalty to the University while serving to enhance the social and developmental growth of students as individuals or as members of organizations. It does this by coordinating annual campus-wide events that promote spirit and tradition on campus, supporting the North Texas Spirit program, and providing services and resources to student organizations.

The student organization team consists of five staff members who work collaboratively to connect students with involvement opportunities and to provide support to student organizations. While each member oversees specific service areas, the team is collectively responsible for developing a comprehensive program for student organizations. The Coordinator of Student Organizations is responsible for organizing the registration and management of, and developing programs and services for, over 450 student organizations. While this position focuses on providing resources and services for student organizations, the primary aim is to foster the mission of Student Activities, the Division of Student Affairs, and the University of North Texas.

Position Overview

The Coordinator of Student Organizations is responsible for organizing the registration and management of, and developing programs and services for, over 450 student organizations.

Responsibilities of the position include, but are not limited to:

- Manage annual registration process for student organizations (non-Greek, non-Sport Club)
- Manage new organization formation and approval process, coordinate New Organization Bootcamp, and create resources to help forming organizations be sustainable
- Coordinate programming, including Involvement Advising, to help students get involved in student organizations and other campus activities
- Serve as lead OrgSync (Engage) administrator and provide user training to students and staff
- Develop resources and training to improve the effectiveness and success of student organization officers and advisors
- Track advisor eligibility compliance with Texas Education Code
- Advise the Student Government Association Intern Program
- Develop and distribute student organization and advisor communications
- Attend designated high-risk student organization events
- Train and supervise a graduate assistant
- Maintain comprehensive and up-to-date program and service webpages
- Answer student organization-related questions about topics including policy, procedure, successful management, getting involved, etc.
- Collaborate with student organization team members to develop a comprehensive student organization program
- Conduct presentations and trainings, including student organization orientation, related to student involvement, development, and leadership
- Prepare, administer, and monitor budget for respective programs and services
- Facilitate assessment activities that help improve Student Activities and services for student organizations and their officers, members, and advisors
- Create reports for respective programs and services
- Promote and advertise/market Student Activities and respective programs and services to the general campus community
- Develop relationships and work closely with other departments across campus (e.g., Center for Fraternity and Sorority Life, Center for Leadership & Service, Rec Sports)
- Serve as part of Student Activities staff support at all campus-wide events
- Represent Student Activities on division and university committees
- Perform other duties as assigned by the Director or Assistant Director

Minimum Qualifications

Bachelor's degree in related field and two years' of student services, student affairs, counseling, advising, or related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Experience that provides the following knowledge, skills, and abilities:

- Knowledge about student organization management and advising
- Knowledge of campus activities programming and event planning
- Knowledge about issues related to student development at the collegiate level
- Ability to work effectively with diverse populations
- Strong communication skills, verbal and written
- Strong organizational skills and attention to detail, due to the required record-keeping involved
- Strong problem-solving and critical thinking skills
- Ability to professionally and effectively advise and mentor college students
- Strong planning and project management skills
- Ability to develop and maintain effective working relationships
- Ability to work independently and on a team
- Knowledge of safety and security precautions appropriate to work performed

Preferred Qualifications

Master’s Degree in Higher Education, Student Affairs, or a related field

Required License/Registration/Certifications

Job Duties:

• Manage annual registration process for student organizations (non-Greek, non-Sport Club)
• Develop resources and training to improve the effectiveness and success of student organization officers and advisors - (Essential)
• Train and supervise a graduate assistant 
• Prepare, administer, and monitor budget for respective programs and services
• Maintain comprehensive and up-to-date program and service webpages 
• Facilitate assessment activities that help improve Student Activities and services for student organizations and their officers, members, and advisors 
• Manage new organization formation and approval process and create resources to help forming organizations be sustainable 
• Track advisor eligibility compliance with Texas Education Code 
• Coordinate programming, including Involvement Advising, to help students get involved in student organizations and other campus activities 
• Advise the Student Government Association Intern Program 
• Serve as lead OrgSync (Engage) administrator and provide user training to students and staff 
• Develop and distribute student organization and advisor communications 
• Serve as part of Student Activities staff support at all campus-wide events 

Work Schedule:

Monday-Friday 8-5, some evening and weekend work required

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.