Coordinator, Strategic Programs & Activations - Downtown Denver Partnership

About Us

Cities are built by people. The creators of industry, makers of place. Visionaries—for what’s next. At the Downtown Denver Partnership, we are building with vision. 

We believe the horizon of a great city is always growing, always improving. We believe our city is only as strong as the center. And we know that a thriving, strategic evolution only happens when every voice steps up to the mic. When access allows for unbridled opportunity.  

Whether we are talking about mobility and transportation or economic development, our organization focuses on fostering an impactful culture and business community that will support each and every citizen, giving us all a seat at the table.  

Building our center city, making our place.

About the Position

Our Coordinator, Strategic Programs & Activations will support the planning and execution of unique, highly experiential, innovative, and distinct programs that cultivate community conversations about Downtown Denver’s future and build a generation of passionate city-builders, while educating and engaging established civic leaders. 

Working closely with the entire Strategic Programs + Activations team, the coordinator will be responsible for developing and coordinating the suite of programs within the Downtown Denver Partnership engagement and activation priorities including but not limited to: Skyline Park programs, aspects of Parade of Lights, Wynkoop Plaza, Outer Space, Busker Program, New Year’s Eve and other legacy events/programs determined by our organization work plan. The coordinator is responsible for organizing the permit processes for all events; and processing and tracking of contracts, invoicing of expenses and revenues.

About the Job
This is a fast-paced position that requires someone with strong communication skills who is professional, detail oriented, organized and accurate. The Coordinator, Strategic Programs & Activations must be flexible and able to meet deadlines while working on multiple assignments daily. The coordinator will have specific responsibilities for each event and will work closely with the rest of the Strategic Programs & Activations department and external contractors. 

• Coordinate Summer in Skyline and Winter in the City programming, including booking live music, special events, performers, school, and community groups.
• Assist in the coordination of aspects of our member engagement events (Annual Meeting, Downtown Denver Awards, Denver Startup Week). 
• Provide event support for New Year’s Eve Fireworks, Parade of Lights, Ice Skating Rink and the Skyline Beer Garden.
• Manage specialty group and marching band applicants for the Parade of Lights.
• Develop and fact-check content for the Parade of Lights telecast script, prepare final script books for meetings with the TV team.
• Process contracts, invoices, and payments for sponsors and suppliers for all public events.
• Provide customer service to members, sponsors, volunteers, contractors, the public, and internal staff. 
• Support administrative functions such as phone coverage at the reception desk.
• Reviews and approves permit applications for 16th Street special events, including the busker program, Outer Space, Wynkoop Plaza at Denver Union Station.
• Support the marketing efforts of the department by helping create show slides and signage.
• Follows department processes to organize and maintain master records, written procedures, timelines, distribution of electronic, hard copy, and original files, and the execution of expense vouchers and invoice requests.  
• Attends and provides overall event support at Partnership events as assigned. At times this requires flexibility and a willingness to work nontraditional hours. 
• All Partnership Team members share responsibility for recognizing, creating, and implementing plans to promote diversity and inclusion within their and the organization’s respective programs and initiatives. The Downtown Denver Partnership Views Diversity and Inclusion as a moral and economic imperative in building a great city for all.

About You

To be successful in this position, you must be a strategic and creative communicator and team leader with a keen sense of public events and how best to support the Strategic Programs & Activations  (SP+A) Team in engaging stakeholders. You must have the capacity to support all event related initiatives. You should possess a deep commitment to instilling practices and a culture that reflects The Downtown Denver Partnership.

• Superior and distinctive organizational and planning skills demonstrated through 2-4 years of relevant, progressively responsible event coordinating experience.
• Passion for and commitment to city building and planning initiatives of the Downtown Denver Partnership. 
• Strong communication skills and fastidious attention to detail. Impeccable grammar, spelling, and language facility.
• Excellent project management, including proactive and independent development of work plans, timelines, and budgets.
• Ability to initiate and manage relationships with internal and external partners.
• Orientation as a team player and leader with strong management skills.
• Commitment to city building.
• The ability to succeed in a distinct and dynamic culture.
• A great sense of humor and collaborative orientation.
• Bachelor's Degree is preferred.
• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint) and standard office equipment.
• Flexibility to work varied hours for events and to meet deadlines.

What We Offer 

• Expected salary range $55,000-$59,000
• Medical, Dental, and Vision Insurance 
• Paid Time Off 
• Paid Holidays 
• Employer paid Life Insurance, Short-Term and Long-Term Disability 
• 401(k) Retirement Plan 
• Transportation Benefits 
• Personal and Professional Development 

Downtown Denver Partnership provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, marital status, sex, sexual orientation, gender identity, national origin, disability, genetics, veteran status, or other legally protected characteristics. In addition to federal law requirements, Downtown Denver Partnership complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Downtown Denver Partnership will not discriminate or retaliate against applicants for failing to disclose wage rate history in accordance with applicable law.

Downtown Denver Partnership expressly prohibits any form of workplace harassment based on race, color, religion, marital status, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Downtown Denver Partnership employees to perform their job duties may result in discipline up to and including discharge.