Corporate Administrative Support - MOREgroup

MOREgroup is a family of architecture, design and engineering brands. We represent over 700 employees in 22 offices throughout 12 states. Our Family of Brands offer expertise in the areas of education, healthcare and health science + technology, public architecture and engineering. Each brand contributes to a holistic network of services, expertise and innovation that is shared across markets.

We are seeking qualified candidates for the Corporate Administrative Support role to support MOREgroup and our brands, which include: E4H Environments for Health Architecture, Huckabee, IEG and TSK.

RESPONSIBILITIES:

• Assist Project Practice team with administrative duties
• Maintain both paper and electronic filing system while supporting the company document archiving initiatives
• Prepare and update Consultant records for Master Service Agreements and Certificates of Insurance
• Compose, finalize, coordinate with authorized signer for execution and process executed Owner/Architect Agreements and AIA documents with the Contract Review Team
• Work with Insurance carrier to obtain Certificates of Insurance
• Maintain Owner/Architect tracking log and distribute on weekly basis to Office Directors, and bi-weekly basis for another specified group
• Upload redacted versions of executed Owner/Architect Agreements to ACC
• Assist Principals with A Series AIA (Owner/Contractor) Contract documents
• Coordinate and maintain the Geotech/SITA consultant database and facilitate Geotech/SITA RFQ process
• Assist in developing and maintaining the Consultant database, coordinating meetings and peer reviews for the Consultant Partnership Program
• Coordinate review and execution of Consultant Proposals/Agreements
• Assist Regional Administration team for lunches, meetings, events, and phone rotation
• Work alongside Marketing team to facilitate the HUB Subcontracting Plan (HSP) process by completing HSP forms and compiling subcontractor Statement of Qualifications responses for Principal review
• Aid in the creation of monthly office update summaries
• Assist with setting and maintaining written corporate administration processes
• Assist with drafting corporate legal documents and contracts, correspondence, policies, and procedures
• Help to keep MOREgroup entities in compliance by ensuring Business registration, License and Tax Certificate renewals, Secretary of State Updates, and various other legal registrations are up to date
• Assist in maintaining SAM.gov registrations and renewals
• Assist Director of Corporate Administration with updating and maintaining written processes and templates

REQUIREMENTS:

• 5+ years of administrative experience in a professional services environment
• Advanced MSOffice skills required and knowledge of general administrative protocols
• Bluebeam experience preferred
• Excellent attention to detail
• Ability to work independently as well as collaboratively in a team environment
• Exhibit a can-do attitude and remain positive under pressure
• Professional appearance