Corporate Office Administrator - Arizon Companies
Maryland Heights, MO
About the Job
POSITION SUMMARY:
The Corporate Office Administrator will perform a wide range of administrative responsibilities supporting the company's Corporate Office, follow, establish, maintain, and update office processes and procedures to ensure maximum output and high efficiency. The ideal candidate is a dedicated, hardworking, reliable, and flexible individual with a positive, can-do attitude who can effectively implement our company's Standard Operating Procedures.
FUNCTIONS OF THE POSITION
Front Office
- Answer the phones & route calls
- Check company voicemail & dispatch all messages appropriately.
- Process incoming/outgoing mail - UPS, FedEx, Us Mail, Faxes, etc.
- Refill paper in the copier & printers
- Track and schedule conference rooms
- Maintain and replenish inventory of office/kitchen supplies
- Coordinate meals for guests and internal meetings
- Keep all areas of the main office and conference rooms cleaned and straightened, as needed (after meetings, guest visits, turn off lights, white boards, trash, etc.)
- Maintain and update both online and hard copies of the "Office Equipment Manual"
- Maintain office equipment (Printers, copiers, toner, phones, fax machine, postage machine, etc.)
- Order office inventory
- Performs other duties and assignments as directed by management.
Visitors & Guests
- Greet and welcome all visitors and guests, ensuring they have signed in and signed a vendor or customer confidentiality form
- excel tracking and file signed form
- Schedule travel and entertainment for guests based on requests from Sales Team
- Prepare conference room for guest visit and assist Sales team with hosting guests.
Employee Relations Management
- Employee Attendance Management - Corporate
- Point Tracker - Arizon Store
- Monthly Birthday Celebration
- Referral Tracking
EDUCATION/SKILLS & ABILITIES:
- Associate degree preferred, High School Graduate or its equivalent and 3 to 5 years related work experience
- Sound judgment, accuracy, timeliness, and reliability are required key skills
- Exhibit a friendly, positive, and professional demeanor
- Attention to detail and excellent follow-through skills are essential
- Must be highly organized and able to prioritize and multi-task effectively
- Must be able to work under pressure on competing responsibilities with discretion and accuracy to meet deadlines
- Excellent writing, grammar and proofreading skills are necessary for reports, letters, e-mails, and professional business correspondence
- Proficiency in MS Office Programs including MS Excel, Outlook, and Word
- Strong interpersonal and communication skills a must
Source : Arizon Companies