Corporate Receptionist at The Larko Group

Our client is hiring a well-established professional receptionist with a flair for creating a warm and welcoming atmosphere for an outstanding Financial Services firm. A master multitasker, adept at managing front desk responsibilities, handling phone calls, and coordinating office logistics with finesse. Known for impeccable communication skills and a knack for problem-solving while maintaining a professional and friendly demeanor.

This collaborative office requires an organized person who thrives in keeping calm under pressure and working with a supportive team.

Responsibilities

• Positive first impression with visitors, responding to requests, and supporting coworkers.
• Provide information to visitors, answer inquiries, and direct them to the appropriate personnel or resources.
• Answer incoming calls to the main line and forward or take messages when appropriate.
• Maintain common areas and prepare conference rooms for meetings.
• Manage conference room calendars.
• Enter guests into the building security system.
• Execute all aspects of internal office parties and events (such as lunches, birthday celebrations, c-suite lunches, themed socials, happy hours, etc.) including ordering catering, and set up/take down of catering items.
• Serve as the main point of contact for all intermural sports programs. Provide guidance and support as needed.
• Prepare and email monthly new hire spotlights to the firm via email.
• Maintain firm-wide documents (e.g. phone list, floor plan, people doc, etc.)
• Provide coverage to the other receptionist as needed including breaks, lunches, PTO, and ad-hoc projects that take them away from the front desk.
• Provide administrative support to various departments, including scheduling meetings, preparing documents, and assisting with data entry tasks.
• Assist with travel arrangements, including booking flights, hotels, and transportation, and compiling expense reports.
• Coordinate department meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.

Ideal Experience

• 2-3+ years of front desk reception and/or administrative experience.
• Ability to independently organize and prioritize workload.
• Advanced computer skills, including competency with Microsoft products.
• Proactive with the ability to work independently and consistently on multiple assignments in a fast-paced environment with minimal direction and supervision.
• Ability to communicate effectively both verbally and in writing.
• Must be able to work well under pressure.
• Superior interpersonal skills are necessary and must be a strong team player who can work with diverse personalities.
• Customer-focused with a professional and welcoming demeanor.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.