Corporate Services - Project Coordinator - TechDigital Corporation
Trenton, NJ 08648
About the Job
Position Title: Team/Project Coordinator, WW Medical Learning
Level: Team/Project Coordinator (EG70)
Function: WW Medical Learning
Division: Commercialization Learning
Group: WW Medical Learning
Location: Princeton Pike, USA 100% on-site
Summary
At Client, we are inspired by a single vision – transforming patients' lives through science. In oncology, hematology, immunology, and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
The Worldwide Medical Learning Team plays a critical role in ensuring that healthcare providers are educated on the appropriate use of our medicines and have the information they need to improve outcomes for their patients. We develop strategies, tools, and guidance to empower Medical teams across the globe to perform effectively and compliantly thereby ensuring high quality scientific exchange with the healthcare community.
The Team/Project Coordinator will support functions across the WW Medical Learning Team by managing the contracting and invoicing process globally, leading the planning and execution of live and virtual meetings and ensuring all administrative needs for these activities are completed accurately and on-time.
Core Responsibilities
Reports to the Executive Director, WW Medical Learning
Ensures project management and administrative support for WWML for day-to-day operations as well as individual projects as needed (e.g., vendor meetings, Statement of Work orders, Purchasing orders) with a focus on ex-US projects/contracts
Leads contracting and invoicing for WMML Team with a focus on ex-US work. This includes accurate creation of Master Service Agreements that align to local guidelines. Manage vendor invoicing to ensure accurate submission and timely payment. Works cross-functionally as needed to address contracting issues
Arranges global offsite and onsite meetings, including virtual training events with a focus on ex-US
Schedules meetings, preparation of meeting agendas, presentations and or training materials (both printed and electronic) in various formats such as PowerPoint, Microsoft Word, and Excel as needed
Supports on-boarding activities. In charge of "welcoming " of new staff/contingent workers in the Ex-US Medical team, including requesting CV, JD, set-up of office/virtual requirements, provide access to internal sites
Ensures that issues, which arise during regular daily activities, are resolved or escalated to the appropriate person(s)
Supports other functions/projects as required
Attends and provides input/feedback at meetings as required
Identifies opportunities to enhance and/or streamline job related processes and is responsible for arranging and conducting individual/group training sessions
POC for added in Vault, SharePoint and mailing group management, responsible for creating security groups, allowing access to specific colleagues or mail groups, as well as setting permissions for editing abilities. Supporting on the daily organization and content management of SharePoint. Contribute to Vault systems to support department members including filing/retention and other functions as required. Daily management of mail group permissions to help facilitate smooth communication from within the WWML team
Event Logistic Management Responsibilities
Supporting annual events across WWML as needed
Supporting the WWML teams as needed on internal communication projects and/or training events and Microsoft Teams
Event logistic organization of WWML meetings/events, management of Client logistic & production agencies ensuring the following: registration website management, venue search, site visits, negotiation and contracting (including hotels, restaurant, AV agencies), delegate management, on-site logistics, ground transportation (identification and supervision of local agencies), meeting and dinner arrangements. Responsible for ensuring the smooth running of the whole event, and ensuring attendees receive badges and certificate of attendance
Prepare other documentation/materials for events upon needs and requests from the team
Timely payment of all meeting vendors
Other Responsibilities
Conducts business in accordance with Client Values.
Completes all assigned SOPs and training within designated timeframe and adheres to job-specific SOPs, WPs, and Guidance Documents.
Adheres to daily/weekly assignments and demonstrates flexibility during times of competing priorities.
Develops and/or maintains all training materials as it relates to data entry/fulfillment activities.
Participates in training of new hires, as appropriate, and ensures key activities are incorporated as part of the training.
Participates in on the job training programs to enhance professional growth.
Qualifications & Experience
Minimum 5 years administrative/coordinator experience required, preferably in the biotech or pharmaceutical industry
Experience with Customer Database(s) strongly preferred
Meeting experience organizing worldwide training working cross functionally.
Very attentive to detail and task oriented
Excellent written and oral communication skills
Ability to effectively interact cross-functionally and across geographies
Ability to assess workload and prioritize projects under tight deadlines
Makes timely decisions with appropriate input
Ability to draft clear, concise written correspondence
Computer literacy- Microsoft Office Applications, customer database(s)
Proficiency in Microsoft Word and Excel required
Familiarity with electronic referencing databases
Flexible, with positive attitude; highly motivated self-starter willing to work in an environment where individual initiative, accountability to the team, and professional maturity
Comfortable working with limited day-to-day supervision
Ability to multi-task, manage conflicting priorities with confidence, strong ability to take direction but also exercise judgment and independent thought
High level of personal commitment and results-orientation
Why You Should Apply
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion, and integrity bring out the highest potential of each of our colleagues.
Client recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Level: Team/Project Coordinator (EG70)
Function: WW Medical Learning
Division: Commercialization Learning
Group: WW Medical Learning
Location: Princeton Pike, USA 100% on-site
Summary
At Client, we are inspired by a single vision – transforming patients' lives through science. In oncology, hematology, immunology, and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
The Worldwide Medical Learning Team plays a critical role in ensuring that healthcare providers are educated on the appropriate use of our medicines and have the information they need to improve outcomes for their patients. We develop strategies, tools, and guidance to empower Medical teams across the globe to perform effectively and compliantly thereby ensuring high quality scientific exchange with the healthcare community.
The Team/Project Coordinator will support functions across the WW Medical Learning Team by managing the contracting and invoicing process globally, leading the planning and execution of live and virtual meetings and ensuring all administrative needs for these activities are completed accurately and on-time.
Core Responsibilities
Reports to the Executive Director, WW Medical Learning
Ensures project management and administrative support for WWML for day-to-day operations as well as individual projects as needed (e.g., vendor meetings, Statement of Work orders, Purchasing orders) with a focus on ex-US projects/contracts
Leads contracting and invoicing for WMML Team with a focus on ex-US work. This includes accurate creation of Master Service Agreements that align to local guidelines. Manage vendor invoicing to ensure accurate submission and timely payment. Works cross-functionally as needed to address contracting issues
Arranges global offsite and onsite meetings, including virtual training events with a focus on ex-US
Schedules meetings, preparation of meeting agendas, presentations and or training materials (both printed and electronic) in various formats such as PowerPoint, Microsoft Word, and Excel as needed
Supports on-boarding activities. In charge of "welcoming " of new staff/contingent workers in the Ex-US Medical team, including requesting CV, JD, set-up of office/virtual requirements, provide access to internal sites
Ensures that issues, which arise during regular daily activities, are resolved or escalated to the appropriate person(s)
Supports other functions/projects as required
Attends and provides input/feedback at meetings as required
Identifies opportunities to enhance and/or streamline job related processes and is responsible for arranging and conducting individual/group training sessions
POC for added in Vault, SharePoint and mailing group management, responsible for creating security groups, allowing access to specific colleagues or mail groups, as well as setting permissions for editing abilities. Supporting on the daily organization and content management of SharePoint. Contribute to Vault systems to support department members including filing/retention and other functions as required. Daily management of mail group permissions to help facilitate smooth communication from within the WWML team
Event Logistic Management Responsibilities
Supporting annual events across WWML as needed
Supporting the WWML teams as needed on internal communication projects and/or training events and Microsoft Teams
Event logistic organization of WWML meetings/events, management of Client logistic & production agencies ensuring the following: registration website management, venue search, site visits, negotiation and contracting (including hotels, restaurant, AV agencies), delegate management, on-site logistics, ground transportation (identification and supervision of local agencies), meeting and dinner arrangements. Responsible for ensuring the smooth running of the whole event, and ensuring attendees receive badges and certificate of attendance
Prepare other documentation/materials for events upon needs and requests from the team
Timely payment of all meeting vendors
Other Responsibilities
Conducts business in accordance with Client Values.
Completes all assigned SOPs and training within designated timeframe and adheres to job-specific SOPs, WPs, and Guidance Documents.
Adheres to daily/weekly assignments and demonstrates flexibility during times of competing priorities.
Develops and/or maintains all training materials as it relates to data entry/fulfillment activities.
Participates in training of new hires, as appropriate, and ensures key activities are incorporated as part of the training.
Participates in on the job training programs to enhance professional growth.
Qualifications & Experience
Minimum 5 years administrative/coordinator experience required, preferably in the biotech or pharmaceutical industry
Experience with Customer Database(s) strongly preferred
Meeting experience organizing worldwide training working cross functionally.
Very attentive to detail and task oriented
Excellent written and oral communication skills
Ability to effectively interact cross-functionally and across geographies
Ability to assess workload and prioritize projects under tight deadlines
Makes timely decisions with appropriate input
Ability to draft clear, concise written correspondence
Computer literacy- Microsoft Office Applications, customer database(s)
Proficiency in Microsoft Word and Excel required
Familiarity with electronic referencing databases
Flexible, with positive attitude; highly motivated self-starter willing to work in an environment where individual initiative, accountability to the team, and professional maturity
Comfortable working with limited day-to-day supervision
Ability to multi-task, manage conflicting priorities with confidence, strong ability to take direction but also exercise judgment and independent thought
High level of personal commitment and results-orientation
Why You Should Apply
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion, and integrity bring out the highest potential of each of our colleagues.
Client recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Source : TechDigital Corporation
