Court Services Administrative Clerk* - MADISON HUMAN RESOURCES
MADISON, WI
About the Job
JOB REQUIREMENTS: General Description This is responsible administrative
support work in the Court Services Unit necessitating judgment,
discretion, and initiative in the interpretation and application of
processes and procedures. Work is performed under the general
supervision of the unit supervisor and provides direct administrative
support to the supervisor. This position assists in training/mentoring
new administrative staff and is a valuable resource for information and
instruction regarding the full range of standard unit processes and
procedures. This position assists the supervisor in coordinating and
completing essential office support tasks when records service clerks
are on vacation and when court services is short staffed due to position
openings. The Administrative Clerk reviews and reports on deviations
from standard procedures and resulting inconsistencies arising from
situational circumstances. The successful candidate will actively
contribute to improving unit resources and maintaining an ongoing and
open dialogue with the supervisor on unit efficiencies and workplace
dynamic; organize and schedule meetings and appointments; maintain
contact lists; produce and distribute correspondence memos, letters,
faxes and forms; assist in the preparation of regularly scheduled
reports; maintain an up to date, accurate filing system; and order
office supplies. * OTHER EXPERIENCE AND QUALIFICATIONS: Three
(3) years of responsible administrative experience, which involved some
independent responsibility for an office function or activity. -OR- Two
(2) years of experience in applying the following: Office procedures,
methods, and equipment. Computers and computer software applicable to
the duties of the position, such as Microsoft Word, Microsoft Excel, and
database programs (Microsoft Access or similar); AND Familiarity with
the following: Elementary account posting and data processing input
procedures. Financial procedures. Data processing input procedures. -OR-
Bachelor's degree from an accredited college or university. -OR- Two
(2) year degree from an accredited college or university in a related
field, such as administrative assistant, legal secretary, office
management, etc. * APPLICATION INSTRUCTIONS: Apply Online:
www.cityofmadison.com/jobs
support work in the Court Services Unit necessitating judgment,
discretion, and initiative in the interpretation and application of
processes and procedures. Work is performed under the general
supervision of the unit supervisor and provides direct administrative
support to the supervisor. This position assists in training/mentoring
new administrative staff and is a valuable resource for information and
instruction regarding the full range of standard unit processes and
procedures. This position assists the supervisor in coordinating and
completing essential office support tasks when records service clerks
are on vacation and when court services is short staffed due to position
openings. The Administrative Clerk reviews and reports on deviations
from standard procedures and resulting inconsistencies arising from
situational circumstances. The successful candidate will actively
contribute to improving unit resources and maintaining an ongoing and
open dialogue with the supervisor on unit efficiencies and workplace
dynamic; organize and schedule meetings and appointments; maintain
contact lists; produce and distribute correspondence memos, letters,
faxes and forms; assist in the preparation of regularly scheduled
reports; maintain an up to date, accurate filing system; and order
office supplies. * OTHER EXPERIENCE AND QUALIFICATIONS: Three
(3) years of responsible administrative experience, which involved some
independent responsibility for an office function or activity. -OR- Two
(2) years of experience in applying the following: Office procedures,
methods, and equipment. Computers and computer software applicable to
the duties of the position, such as Microsoft Word, Microsoft Excel, and
database programs (Microsoft Access or similar); AND Familiarity with
the following: Elementary account posting and data processing input
procedures. Financial procedures. Data processing input procedures. -OR-
Bachelor's degree from an accredited college or university. -OR- Two
(2) year degree from an accredited college or university in a related
field, such as administrative assistant, legal secretary, office
management, etc. * APPLICATION INSTRUCTIONS: Apply Online:
www.cityofmadison.com/jobs
Source : MADISON HUMAN RESOURCES