Criminal Clerk - Coryell County

Summary of Essential Responsibilities

Provide administrative and clerical support to the office of the District Clerk. Employees in this class prepare correspondence, records and other documents; provide clerical and secretarial assistance to the District Clerk, receive incoming mail; assist callers and visitors; and maintain files and records.

Essential Responsibilities and Functions include but are not limited to:

*Provide general clerical and administrative support for two (2) District Judges, which involves answering correspondence; preparing, maintaining and distributing court agendas, public notices, surveys and reports.

*Maintain all criminal court files in accordance with State Statue Local Government Code 201-205.

*Assist the office of the District Judge's with state and federal reporting requirements. Maintain files and track data. Issues writs and appeals, and felony warrants. Maintain and process Juvenile records.

*To keep and protect Felony Records of the 52nd and 440th courts in compliance with the State Constitution and State Statutes as they relate to serving the citizens, and by fulfilling the statutory duties required as the custodian of such records through the promotion and direction of professionalism and cooperation among the District Clerk's staff.

*Process passports for the county as an acceptance agent for the US State Department.

*Collect District Clerk fees and court costs.

*Regular attendance is required.

*Any duty as assigned by supervisor within the scope of the department

Needed Knowledge, Skill and Abilities:

*Knowledge of principles of record keeping, case files and record management; legal and law enforcement terminology; court processes and procedures; principles and protocols for management of official documents and court records.

*Ability to create legal, professional and technical correspondence; read legal documents and extract relevant information; plan, prioritize and carry out assignments with minimum supervision; demonstrate effective interpersonal relationships by assisting others in solving problems.

*Ability to assess and prioritize multiple tasks, projects and demands.

*Proficient in Microsoft Word, Excel, PowerPoint and Outlook

*Considerable administrative training, record keeping and calendar management experience

*Excellent oral and written communication skills

*Must be detail oriented, punctual and dependable

*Excellent interpersonal skills

*Ability to work under pressure

*Excellent organizational skills to include ability to prioritize

*Experience working a multi-line phone system a plus

Minimum Educational Requirements

*High School diploma or General Education Degree (GED) plus

*Two (2) semesters (30 hours) of formal business/secretarial school or college courses; Degree preferred

*Five (5) years of general office and secretarial experience