CTE Program Assistant - Sheldon Independent School District

Primary Purpose:

The purpose of this position is to perform highly responsible duties for the Career & Technical Education Department. Assists with CTE Department programming and compliance, project coordination, and student recruitment. Maintains CTE Department calendars, industry-based certification information/data, CTE partner information, and other CTE records. Experience and ability to work with all levels of internal management, faculty, staff, students, and the general public. Keep up to date with all SISD policies and procedures. This position requires a strong working knowledge of computer systems and programs.

JOB REQUIREMENTS:

Knowledge:This position requires knowledge of data collection, data input, spreadsheets, etc. Knowledgeoffilingsystemsandofficeoperations,includingInternet,email,andwordprocessing programs is also required.

Skills:Thispositionrequireswell-developedcommunicationandorganizationalskillsandinterpersonal relationsskillsappropriatetoregularandintensiveinteractionwithstaffandthepublic.Mustpossessgood customer service skills, be able to listen without being judgmental, perform multiple tasks, and operate all typesoftechnology.Thispositionwillinterface with SISDstudents as needed during industry-based certification testing and licensure and dual credit supply distribution.

Abilities:Able to sit for long periodsand liftto 20 pounds occasionally.Must be able to communicate effectively and positively to promote the college and career mission and programming of SISD.Will require frequentinteractionandworkingeffectivelywithCTE staffandfaculty.Mustbeabletorecognize situations and provide assistance, make sound decisions or refer to someone for assistance.

Quali?cations:

Education/Certi?cation:Associate'sDegree Administrative Assistant or related field.

Post-secondary education and/or Business courses preferred

Special Knowledge/Skills:

Pro?cientincomputer operations ando?ceequipment(e.g., computer, copier)

Able to problem-solve, prioritize, and track progress

Self-starter, able to adaptand adjustquickly to changing situations and needs

StrongMS O?ce skills, typing/word processing,databases,and spreadsheets (Excel), Adobe CC

Excellent organizational, communication, and interpersonal skills

Knowledgeofor ability tolearnandutilizemultipleonlinedataandsoftwareapplications

Ability to establish and maintain e?ective working relationships with others

Experience:

Prior experiencein thepublic schoolsetting; CTE experience preferred.

MajorResponsibilitiesandDuties:

Strong networking and communication skills; maintains confidentiality of information.

Coordinates and implements services such as purchasing, records control, projects, inventory maintenance

Interface with SJC for reconciliation of dual credit invoices

Compile CTE teacher conference information for review and approval by the CTE Director

Schedule and prepare meeting agendas and records, compile, transcribe, and distribute meeting minutes

Locates and compiles information for various CTE activities for the CTE Work-Based Learning Coordinator

Monitors and compiles various CTE staff curriculum program usage reports for CTE Director review

Assists in obtaining information for budgeting

Maintains information relating to grant rewards and correspondence

Compiles and organizes all relevant CTE faculty data

Interfaces with CTE staff regarding materials and equipment needs

Inventory and track select CTE equipment; deliver as needed

Operates office equipment such as copier, fax machine, and calculator

Coordinates the servicing of equipment

Operates a computer to access e-mail, electronic calendars, SISD programs, CTE department-specific curriculum software, and other internet-based CTE programs

Establishes and maintains comprehensive filing systems; electronic and paper-based

Strong experience in Microsoft Office Suite and Adobe CC

Completes various requests for buses and CTE vehicles when requested; maintains records for CTE vehicle use

Ensures all driver records are up-to-date and submitted to the transportationA

Assist in the preparation and monitoring of purchase orders for accuracy and completion.

Communicate with vendors to obtain quotes, place orders, and track shipments.

Assist in making travel arrangements for CTE personnel.

Utilize software applications and online resources for CTE teachers and assist with training when necessary.

Assist with the coordination of facilities, materials, and equipment needed for workshops, meetings, and special events.

Compile information and prepare reports as needed.

Maintain accurate records, such as CTE certi?cations and documentation related to CTE grants.

Create, modify, and update CTE-related projects and documents as assigned, specifically CTE Industry-Based Certification information

Interface with San Jacinto College regarding textbook access codes, textbooks, and supplies as needed

Perform other duties assigned by the Director of CTE and Work Based Learning Coordinator

Communication

Maintain a professional, ethical relationship with colleagues, businesses, students, parents, and community members.

Use e?ective communication skills to present information accurately and clearly.

PolicyImplementation

Complies with state, district, and school regulations and policies.

Compiles, maintains, and ?les all reports, records, and other documents required.

SupervisoryResponsibilities:

None

WorkingConditions:

Mental Demands/PhysicalDemands/Environmental Factors

Maintainemotionalcontrolunder stressandworkwithfrequent interruptions. Frequentstanding, stooping, bending, pulling and pushing, and moving small stacks of textbooks, media equipment, and other equipmentare requiredwhile performingthe duties of this job. maintainemotionalcontrol under stress. Repetitive hand motions and prolonged use of a computer. May be required to work evenings and/or weekends in support of CTE functions.

Note:

ThispositionisfundedbythePerkinsReserveGrant andisannuallyreviewedforrenewal.

This position cannot be performed remotely.

Works 217 Day Calendar

Salary Commensurate with experience