Custom Fit Coordinator - Utah State University

Overview:

The ideal candidate for the Custom Fit Coordinator (Coordinator III) position within the Technical Design and Technical Education Department (TDTE) at the USU Blanding Campus will play a critical role in conducting industry job and training needs analysis and establishing training agreements to address those needs. This position will be responsible for planning and designing performance-based training for companies and industries in San Juan and Grand Counties, coordinating with instructors and industry to develop and deliver customized training plans. The coordinator will also maintain Custom Fit industry project and training records to ensure compliance with state and institutional requirements, processes, procedures, and reporting.

 

In addition to these core responsibilities, the role involves a variety of advanced office support tasks, including managing phone calls, welcoming visitors and students, addressing inquiries, and handling clerical duties such as data entry, spreadsheet management, and word processing. The precise completion of paperwork and filing, both electronically and manually, with minimal errors is essential, as is strong organizational ability for effective file management across diverse programs.

 

The ideal candidate should be comfortable communicating via phone and email, possess strong verbal and written communication skills, and demonstrate proficiency in Microsoft Suite, including Database, Excel, Word, PowerPoint, and Outlook, or similar software. Additionally, occasional participation in campus activities or meetings related to the TDTE mission outside regular office hours may be required. The role may also involve creating charts and performing other assigned duties as needed.

Responsibilities:

• Provides support to administrators, faculty, academic, and/or research staff.
• Perform office management duties, including managing schedules/calendars, scheduling meetings, creating and processing forms, and keeping records as appropriate.
• Provide training, instruction, liaison services and/or consultation to students, faculty, and/or staff in the use of specialized services.
• Write, edit, and coordinate the development of promotional materials, educational materials, training manuals, newsletters, and/or brochures, as requested.
• Participate in the development and implementation of policies and procedures.
• Coordinate program/department activities including, conferences and events.
• Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the organization.
• Maintain and update software.
• Schedule the use of classrooms and facilities.
• Coordinate and promote a program and its activities.
• Maintain and create content for a website and social media.
• Hire, train, supervise, and evaluate employees.
• Calculate and prepare monthly budget reports.
• Create contracts and itineraries and book travel and lodging for guests.
• Performs miscellaneous job-related duties as assigned.

Qualifications:

Minimum Qualifications:

• Four years of experience; or an associate degree plus two years of experience; or a bachelor’s degree is required.

 

Knowledge, Skills, and Abilities:

• Skilled in the use of computers.
• Ability to create, compose, and edit written materials.
• Skilled at records maintenance.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Database management skills.
• Knowledge of office management principles and procedures.
• Ability to foster effective working relationships within a team environment.
• Ability to make administrative/procedural decisions and judgments.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of communication principles, media, and marketing techniques.
• Knowledge of University policies and procedures.
• Field specific knowledge, skills, and abilities as described in recruitment notice.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile

**Document size may not exceed 10 MB.**

Advertised Salary:Commensurate with experience, plus excellent benefitsADA:

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023