Customer Service Administrator - Cross Technologies
Knoxville, TN 37901
About the Job
Customer Service Administrator
Job Description
Education and Experience
Required Competencies
Physical and Mental Requirements
Job Description
As a Customer Service Administrator you will be a key contributor to our fast-paced day to day operations - providing exceptional customer service by working with the Process Solutions Group (PSG) sales & customer service teams. This position is a focal point for managing customer requests and order acknowledgements to help expedite processing. You will have the opportunity to work as part of a dynamic, fast-paced, high performing customer support team.
Essential Functions
- Manage the process for customer expedite requests, status requests, order acknowledgements, and equipment records in NetSuite.
- Manage service technician's calibration equipment by:
- Getting quotes from vendors for calibration/Approval by Service Engineering Manager
- Acquiring RMAs
- Creating PO to vendors
- Tracking on a Google spreadsheet
- Swiftly handle customer COI requests
- Manage customer compliance needs (simple paperwork requests)
- Close the loop on Principal Leads- portal updates etc. You will not manage the leads, but will ensure actual data entry is complete and update the principals.
- Submit the monthly Principal Sales Funnels for Brooks (POS), Richards, etc.
- Track any rentals that we set up
- Submit Portal Document on Projects
- Build Document Submittals on Projects
Additional Responsibilities
- Support the Process Solutions Management team with various projects upon request.
- Additional Responsibilities as assigned by the manager.
- Attend ongoing vendor and process training; retain knowledge of vendors and processes
- Assist with special customer support projects as requested by management
Education and Experience
- High School/GED required and Associates or Bachelors degree preferred and 1-2 years customer support experience /or
- High School/GED required and 3 years customer support experience in wholesale distribution (preferred) or related industry
Required Competencies
- Computer literate and highly productive in a multi-window environment - Google Suite
- Excellent keyboard skills - quick and accurate
- ERP literate, NetSuite preferred
- Excellent communication skills - especially phone and email communications
- Detail oriented and highly organized
- Knowledge of customer service principles and practices
- Math and problem-solving skills
Physical and Mental Requirements
- Sit at desk, with minimal breaks, for up to four hours at a time.
- Perform data entry for up to four hours at a time with minimal breaks
- Move and pull catalogs that may weigh up to ten pounds
- Spend extended lengths of time viewing computer screens
- Possess a clear and articulate speaking voice
- Must be highly organized, with a well-developed ability to multi-task.
- Possess ability to quickly learn and retain vendor-related information as well as company policies and procedures
- Possess the ability to perform mathematical calculations and understand the mathematical concept related to profit and margin
- A high degree of self-control and the ability to interact with others in a businesslike and professional manner
- Ability to efficiently and calmly work in a fast-paced dynamic work environment
Source : Cross Technologies