Data-Entry Admin - Virtual Company
Needham, MA 02459
About the Job
Responsibilities:
- Enter personal customer information into databases as collected upon forms or spreadsheets
- Review all data for errors and report and unusually findings to management
- Collect and determine completed of all information before entering data into software programs
- Scan and print required documents needed to collect information for data entry
- Work following privacy guidelines as dictated by state and federal law
- Generate weekly and monthly reports regarding sales information or areas to be improved upon
- Ensure proper updates of required software and train new employees as needed on company processes
- File and organize paperwork used to enter data into programs to keep a record of original documents
- Experience with HR / payroll.
- High school diploma or equivalent degree is required
- Exceptional knowledge of office computer systems and software
- Strong written and communication skills with clients and customers
- Experience working in data entry software and maintaining detailed information regarding available stock and supplies or other data
- Ability to effectively work within record software and update files accurately
- Organize and add detailed information to the personal calendar of management and other members of staff
- Continuing education regarding best practices in database organization
- Experience maintaining a professional level of privacy in accordance with HIPAA or other relevant regulations
- Maintain and order office and supplies as requested by management and staff
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
