Data Entry Clerk/Purchasing Adminstrative Assistant - Comfort Systems USA MidAtlantic

Join Our Team! Data Entry Clerk/Purchasing Administrative Assistant Opportunity at Comfort Systems USA MidAtlantic, LLC

Are you ready to take your administrative skills to new heights? Comfort Systems USA MidAtlantic, LLC, a premier provider of HVAC, mechanical, and plumbing building systems, is on the lookout for a dynamic individual to join our growing team. The ideal candidate will support the department by ensuring accurate data entry, maintaining records, and providing administrative assistance to help streamline purchasing operations. This role is essential in maintaining the integrity of our procurement processes and requires a high level of accuracy, efficiency, and professionalism.

About Us:

With a legacy dating back to 1970, Comfort Systems USA MidAtlantic, LLC has been at the forefront of creating safe, comfortable, and efficient facilities in South Central, VA, and North Central, NC. Our state-of-the-art facilities in South Boston, VA, boast over 62,600 square feet, housing offices, sheet metal fabrication, plumbing and piping fabrication, and warehousing.

Why Join Us:

• Contribute to a legacy of excellence in building systems
• Work in a collaborative and innovative environment
• Opportunity for professional growth and development

Key Responsibilities:

• Enter and update purchasing data into company databases and systems with precision.
• Assist the Purchasing Department with processing purchase orders, invoices, and other relevant documents.
• Maintain accurate records of vendor information, purchase orders, and pricing.
• Track and manage purchase requisitions and ensure timely processing and follow-ups.
• Communicate with vendors and suppliers regarding order status, delivery schedules, and discrepancies.
• Coordinate with other departments to ensure the timely and accurate flow of information related to purchases.
• Assist with reconciling invoices, preparing reports, and resolving any discrepancies in orders or deliveries.
• Organize and maintain physical and electronic files related to purchasing activities.
• Provide general administrative support to the Purchasing Manager and department as needed, including scheduling meetings, answering calls, and handling correspondences.
  
  Qualifications:
   
• High school diploma or equivalent; additional certifications in administration or purchasing is a plus.
• Proven experience in data entry, administrative assistance, or a related role, preferably within a purchasing or procurement department.
• Strong attention to detail and high degree of accuracy in data entry.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with purchasing/procurement software.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
  
  Preferred Qualifications:
   
• Experience in the construction, HVAC, or mechanical contracting industries.
• Familiarity with procurement processes and vendor management.

Join Us in Embracing Our Core Values:
Be Safe. Be Honest. Be Respectful. Be Innovative. Be Collaborative.

If you are ready to embark on a rewarding career journey with Comfort Systems USA MidAtlantic, LLC, and play a pivotal role in shaping the future of building systems, apply now!

Why Comfort Systems USA MidAtlantic?

Our employees are the heart and soul of our company and we are committed to the professional and personal development of each of our team members.  Our success is based on your success. We believe in putting people in the right seat and will work with dedicated employees to find that seat for you. You can find our five core values woven into everything we do at work; Be Safe, Be Honest, Be Respectful, Be Innovative, and Be Collaborative.  We work in an environment where everyone is willing to lend a helping hand and contribute to the successes of each other and the company.  We believe in giving back to our communities and the environment and are always looking for ways to make the world a better place.  We offer competitive salary and benefits packages for all employees.  If you’re looking to start a career, and not just a job, check us out today. 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Comfort Systems USA, Inc., together with its subsidiaries, is an equal opportunity employer in all aspects of employment and prohibits discrimination and harassment of any type to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We strive to foster a work environment that includes and embraces racial, ethnic and gender diversity and other individual differences. Our commitment to diversity and inclusion helps us attract and retain the best talent, enables employees to realize their full potential, and drives high performance through innovation and collaboration.

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